meeting minutes

January 2019 Meeting Minutes

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2018 Club Minutes

January 2018

I. Call to order


Ed  Pollack called to order the regular  meeting of theTuscarora R/C Flying Club at 7:00P Mon January 8, 2018 at the Tuscarora State Park Office.


II. Roll call

There were 13 members present.

Joe St Onge led the members in the Pledge of Allegiance.


III. Approval of  minutes from last meeting

Secretary read  the minutes from the last meeting. The minutes were approved as read. Walt Basiago made a motion to accept the minutes as read, Jim Dunn seconded the motion


IV. Old  Business

a) Ed thanked the last year’s officers for their service and presented certificates of appreciation. Walt Basiago was present to collect for himself and Kathy, John Kennedy was not present and will receive it later.


V. New  business

a) Ed handed everyone present a binder with a copy of the club by-laws and several other papers in it.

b) Everyone was asked to update the roster with their personal information. Several email addresses have been getting rejected, Walt mentioned that several members had moved and could be the reason for the rejected emails. Joe mentioned not having a computer then Jim Dunn and Walt said they would call to let him know of anything going on.

c) Ed looked through the four versions of the by-laws and compiled them into one document. There were several things that needed attention. 

d) There are a lot of gender issues and Ed suggested changing the He to He/She to avoid any issues in the future.

e) Article 3 paragraph 3 intro pilot program, Jim Dunn explained how the Intro pilot program works. Larry and Walt also added to the explanation.

f) The FAA drone/quadcopter ruling was brought up and it was pointed out that it is an individual responsibility to display the number on the model and not a club responsibility.

g) Officers getting club membership during their term was added to the by laws

h) Ed will add all the changes to the by-laws and make new copies for every member at the next meeting to review and approve.

i) Jim Dunn made a motion to accept the changes as of now, David Kessler seconded the motion and all were in favor.

j) Mall Show, the Fairlane Village mall was talked about how slow it is there, Joe mentioned the Laurel Mall and Jim added it is a busy place. Ed mentioned about having scheduled times for members of just a few hours. It was mentioned about combining with another club for more help at a mall show.

k) Member list was said by Larry to be a total of 30 members at the time. We have one junior member as of now, Walt mentioned that anyone under 18 can get an AMA membership for free for a set time.

l) Port a John emails were sent out about rentals from between April 1 to the end of October or maybe later if the weather permits. A handicap porta toilet was mentioned to appease anyone coming to the field that would need it, and the tentative addition of handicapped parking. 

m) Free club membership for one month was mentioned and will be posted.

n) Newsletter Walt explained that him and Kathy would send out a newsletter at the beginning of the year with a welcome message, schedule, tickets, and a dues reminder as a hard copy in the mail. Jim would like to see a newsletter sent out.

o) Classified section on the website Ed would like to start using the classified section on the website, everyone was ok and supported it.

p) Grass cutting bids Schlickers and Cee Jays were the only two received. Walt said he averaged about 20-25 cuts a year. Nancey Stevens asked about money to pay for the grass cutting and it was pointed out that finances will come from ticket sales and dues. Motion to accept CEE Jays was first by Tim Vincent seconded by Jim Dunn;  Majority accepted and David Kessler and Nancy Stevens were opposed

q) Bill Smith Memorial, Walt hadn’t heard anything, and Ed has the obituary posted up on the club website. 


VI. Adjournment

Tim Vincent made a motion to adjourn the meeting. Ed Pollack adjourned  the meeting at8:20PM.

Minutes submitted by: Kyle Snyder

Minutes approved by: Name

February 2018

I. Call to order

Ed  Pollack called to order the regular  meeting of the Tuscarora R/C Flying Club at 7:08pm on 2/5/18 at the Tuscarora State Park Office.


II. Roll call

Joe St Onge led the members in the pledge of allegiance.

There were 12 members present.


III. Approval of  minutes from last meeting

Kyle Snyder read the minutes from the last meeting. The minutes were approved as read. John Kennedy made a motion, Jack Mertz second the motion

Scott White read the treasures report, John Kennedy accepted, and Jim Dunn seconded


IV. Old  Business

a) John Kennedy was handed the certificate of appreciation.

b) Copy of the by laws were handed out and asked to check over and either call or email with any changes or issues


V. New  business

a) Aerorama Ed suggests a 2-day aerorama, Jim Dunn suggested doing a rain day instead. As far as picking a date Ed has dates from other clubs with their events and has a calendar to email out. This way we can avoid conflicting with other local events. Food venders, talked about other ways of providing food other than club members cooking. 2 prizes were normally given away on the day of aerorama, Ed talked to Walter’s Hardware and got an eflite apprentice for $140 and is looking around for other offers to use as prizes. Rush printing was mentioned to use to print tickets, their price is around 1000 tickets for $35. Jake Mertz is willing to donate planes brought back from his brother’s hobby shop. Ed is going to talk to local radio to get an ad on the air, Jim Dunn mentioned about getting a date picked to get into the AMA magazine. Walt was asked to be the MC for the event with his audio equipment and said yes. A flea market was brought up to have at Aerorama, Jim Dunn made a motion, Tim Vincent seconded all in favor

b) Mall Show- Tim asked about selling tickets at the mall show, Walt mentioned about making sure we get the insurance, Jim Dunn made a motion for a new member to get free membership to the club while visiting the mall show event. Jake Mertz said he could donate something to raffle off at the mall show

c) Ed brought up selling discount cards to generate income for the club. Walt said with being retired as most members are they don’t get in contact with many people to sell them. 

d) Snowbird event sounds like a good idea so when the next good snowfall an email will be sent out to let everyone know about it. 

e) Port a potty – 3 quotes were received, $195 per month (LDR Site Services), $75 per month (Biros) and $85.00 per month (D &S)  D & S was awarded the contract due to unsatisfactory services from Bireos in the past. Tim Vincent made a motion to accept and  Nancy seconded, all approved 

f) Locking the port a potty was brought up and Joe said that locking was a bad idea. There is a local ball field that tried that and the whole unit got destroyed. Everyone is ok with no lock and posting a sign on it saying it is for the club and taken care of by the club. 

g) Grass cutting Ed talked to Cee Jay’s about just cutting the parking lot less and the price wouldn’t be much less to make it worth it. They contracted for 30 cuts but if he does less they will charge only the cuts used.

VI. Adjournment

John Kennedy made a motion to adjourn the meeting. Tim Vincent seconded Ed Pollack adjourned  the meeting at 8:11pm.

Minutes submitted by: Kyle Snyder

Minutes approved by:  Membership



March 2018

I. Call to order

Ed  Pollack called the regular meeting of the Tuscarora R/C Flying Club to order at  7:07 P.M on March 7, 2018 at the Tuscarora State Park Office.


II. Roll call

Ed Pollack led the members in the pledge of allegiance.

There were 14 members present.


III. Approval of  minutes from last meeting

Kyle Snyder read the minutes from the last meeting. The minutes were approved as read. Tim Vincent made a motion to accept as read, Jim Dunn seconded the motion.

Scott White read the treasures report. The report was approved as read. Jim Dunn made a motion to accept as read, Frank Bobick seconded the motion.


IV. Old  Business

a) Raffle tickets.  The owner of Rush printing passed away and the company is no longer in business. Ed went to several printers and settled on Creative Printing of Ashland for the tickets and brochures because of the best price and turn around time.

b) Aerorama dates. Everyone said it was usually held the second or third weekend in August. Larry Smith suggested the last weekend of July, the 28th and 29th, to get some professional pilots to come and do flight demos. Jim Dunn made a motion to accept, Frank Bobick seconded the motion, John Majkas abstained, all others in favor.

c) Ed Pollack talked to food truck owners to come and provide food for the Aerorama. The club would get a percentage of the profit. Will have more news at the next meeting.

d) A Biros representative called Ed Pollack to discuss why the service was substandard and found the owner had become ill and employees were showing false cleanings. There were members that had concerns the services may remain sub-standard.  Everyone is very happy with the service provided by D&S.

e) Snowbird Event- Next season we will be having a fun fly on the next nice day after a significant snowfall. The parking lot would get plowed by a local resident for approximately $35. Jim Dunn made a motion to accept, Tim Vincent seconded the motion, all in favor.

f) Mall Show – John Majkas brought a computer with a flight simulator which 

was always busy. The club gave out over 100 foam gliders and helium balloons for all kids that wanted one. Also, in the mall there was a Cub Scout pine wood derby which brought a lot of kids and adults over to our display. We gained one new member through our free March membership drive. The officers thanked everyone for coming out to help and make the show a resounding success.  


V. New  business

a) The home of Park Manager, Tara Brugger, was destroyed by fire during the last storm due to downed power lines. Donations were taken at the meeting to help out as a token of support and good will. There was approximately $100.00 collected. It is noteworthy how all the club members came together for a common cause. 

b) Jim Dunn mentioned that Jack Mertz called him and was a little upset over a donation he made to the club. Jack was under the impression the planes he donated would be raffled off at the mall show. Larry Smith said he talked to him and they came up with the idea of raffling them off at the Aerorama where there would be possibly more interest, Jack was ok with this idea. 

c) Jim Dunn mentioned he wasn’t very happy how the tickets were sent out as a $40 pack being under the assumption all had to be sold. Ed Pollack said it was an arbitrary amount and selling all the tickets was not suggested or implied and it would remain at whatever was sold is sold and any amount would be appreciated.

Drones- Ed Pollack mentioned at the last officers meeting we, as a group, talked to a County Commissioner about drones. The Commissioner said there are explorations about building manufacturing plants locally. The Commissioner requested we contact his office to get the “ground floor” input concerning the training of fire departments, police departments and first responders about the basics of the drones for surveillance.  Larry Smith indicated most people fly drones for entertainment but there is only so much to do with a drone and people would become bored quickly.  Larry anticipates a transition from drones to fixed wing aircraft and helicopters would be a natural transition. This venture may increase the club membership.  Walt Basiago made a motion to open the doors for the class, John Kennedy seconded, all in favor

d) During the mall show, Larry Smith talked to the leader of the Civil Air Patrol. They talked about bringing cadets to the flying field to show the planes in flight and possibly fly using a buddy box. She is looking for a date to hold a little event. A boy scout troop is also interested in attending a similar event. Jim Dunn made a motion to accept, Frank Bobick seconded the motion, all were in favor.

e) David Kessler introduced Ed Pollack to the owner of Klingemann’s Office and Hobby Supplies. They are interested in carrying R/C hobby supplies in the new Pottsville store. They would also consider donating to the club for raffles. They are looking for club support where members purchase supplies from their store in return.

f) Ed Pollack showed the Flight Lesson Certificate and explained what it was and how it came about. The flight instructor said it was a ground school and a flight lesson where the controls would get handed over to the winner. The Schuylkill County Airport offered the flying lesson at a reduced rate from the original value of approximately $360. The lesson was paid for by the club officers. 

g) David Kessler mentioned the Lebanon swap meet on Saturday March 10, 2018, and the Hamburg swap meet in March 24, 2018


VI. Adjournment

Tim Vincent made a motion to adjourn the meeting, frank Bobick seconded it.

Ed Pollack adjourned  the meeting at 8:10pm.


Minutes submitted by: Kyle Snyder

Minutes approved by:  Membership 



April 2018

I. Roll Call

Ed Pollack called to order the regular  meeting of the Tuscarora R/C Flying Club at 7:00pm on April 2, 2018 at the Tuscarora State Park Office and led the members in the pledge of allegiance.

There were 10 members present.


II. Approval of  minutes from last meeting

Kyle Snyder read the minutes from the last meeting. The minutes were approved as read. Tim Vincent made a motion, Jim Dunn seconded the motion

Scott White read the treasures report. The report was approved as read. Jim Dunn made a motion to accept as read, Walt Basiago seconded the motion.


III. Old  Business

a) Ed Pollack contacted every club in the state and had a map showing where all the active clubs are located. Each club has their own issues, some have lacking membership and others are doing well. This was done to get ideas to gain members and make sure not to have conflicts with events.

b) A Port a Potty will be delivered the first week of April from D&S to the field. The securing stakes will be brought back as well.

c) Aerorama - Talked about also having a car show the same time of the event to attract more people. AMA would be ok maintaining insurance and the park office would be ok with it. Tim Vincent asked about donations at the gate concerned if the club would have to split the donations with the car show. The answer is no, the club would keep any donations. The car show would be an addition to the event. All present were in favor.

d)  A Flea market would be held out of their vehicles of those with items for sale, a pre-designated area would be set aside for them. Ed emailed other clubs asking pilots to fly with a schedule to make sure planes are in the air all the time. This would also let the public know what aircraft would be up and when. All present were in favor of having a schedule. As for food, no one answered back about the food trucks. Walt said they asked the vender at the park if they would want to provide food or if the club could take donations and provide food.

e) Grass cutting -  Many other clubs have their own mower and have members volunteer to cut the grass. Several members present said that used to happen in the past but there isn’t a good place to keep a mower and finding volunteers to cut is difficult. Larry Smith mentioned the price of a mower is very expensive to get. It may not pay to buy one verses having someone else mow it.

f) Drones -  Ed mentioned the AMA had made a new publication about drones, apparently, they made a mistake. All unmanned aircraft is now considered a drone and now needs the FAA numbers on them. It is up to each club whether to enforce this or not. Drones cannot be flown anywhere in the State Park, and only can be flown at the club flying field. Jim Dunn brought up a concern if a visitor from the Park would be flying at the club field and would crash into nearby property, would the club be liable. One idea is to have the park office send the residents a letter to inform them about campers flying at the field and they are not affiliated with the club. Another idea would be to have a day pass designed by the club to be provided to the rangers that would get the pilots information in case of an issue. Larry mentioned about posting a sign at the field to contact the park office before flying there. Ed said the rangers have already have had many people that have asked where they could go fly a drone. Ed will make up a form to give to the park office to hand out to anyone who wants to fly at the field.

g) Ed was at the park office today and talked to a state conservation officer about a meeting that is taking place this Friday April the 6th. The officer asked if someone could go and talk to the Ryan Township Search and Rescue members and first responders present about what the club has to offer with learning to fly drones. Larry will go and if Kyle can get off work he will attend as well. The 911 com center has handed out information at their March meeting to let members know what the club would like to offer but no information has come back at the time of the meeting.

h) Civil Air Patrol -  Larry Smith would like to invite CAP members to attend the Aerorama. Larry would like to offer the members a free membership to the club to get the young people interested in the hobby. If they are under 18 they can get free AMA to be properly covered at the flying field. Ed got a call from a cub scout pack about coming up to see the planes as well. Jim Dunn made a motion to accept, Dave Kessler seconded, all were in favor.

i) Flying field Layout - Ed contacted the AMA about the rules for setting up an area for helicopter / Drone landing pads. One member does not want to see any changes to the existing flight line. Jim mentioned that the safety line guidelines may have changed over the years since the field has been setup. Larry sees no problem with having drone/helis taking off from a designated area since it would be just for hovering. Jim does not see a concern since there are not that many fixed-wing flying pilots. If there would be a lot more pilots then we will need to revisit the topic. A motion to add a designated area for heli/drone hovering was made all but one present was in favor.

j) Klingemann’s - Ed went to visit the store, right now they do not have much in stock and they are willing to order anything the members would need.


IV. New  business

a) Ed will post on the club website when anyone passes away for a month as a main bullet then placed under the general memorial tab. 

b) Presently there are 23 paid members. 

c) There is a new Facebook page for the club. It is Tuscarora RC Flying Club, Cullen Dixon is reluctant give up the password to change the old page. Several attempts have been made to contact him but with no responses.

d) Pylon racing for drones - Larry made mention that all the events he goes to there is a set up area for drone racing, Tim mentioned that at the AMA East expo there was a course setup as well. This will get discussed more in the future.

e) Joe St. Onge asked if the owners from the local businesses that helped the club got a free membership. At present Walters Hobbies has received free membership and Denise’s R/C store will get one as well. Everyone was in favor of sending them a card with membership to show the appreciation for what they have done over the years.


V. Adjournment

Tim Vincent made a motion to adjourn Jim Dunn seconded it. I.Ed Pollack adjourned  the meeting at 8:28pm.


Minutes submitted by: Kyle Snyder

Minutes approved by:  Membership



May 2018

Pending

June 2018

Tuscarora R/C Flying Club Meeting Minutes

June 4, 2018


I. Call to order

Larry Smith called to order the regular meeting of the Tuscarora R/C Flying Club at

7:12pm on May 4th, 2018 at the Tuscarora State Park Office.


II. Roll call

Larry Smith led the members in the pledge of allegiance.

There were 15 members present.


III. Approval of minutes from last meeting

Kyle Snyder read the minutes from the last meeting. The minutes were approved as read. Tim Vincent made a motion to accept the minutes; Frank Bobick seconded the motion.

Scott White read the treasures report, the report was approved as read. Dave Kessler made a motion to accept the report; Jim Dunn seconded the motion


IV. Old Business

a) Aerorama - Ed Pollack went to the No. 9 coal mine car show/ picnic to

distribute flyers for the upcoming air and car show. An announcement was

made to everyone at the event. It also received a mention on WMGH FM

radio that same Sunday. Starting July WMGH and WLSH will have our

commercial aired every hour on the hour for 24 hours. There are flyers

hung about the Tamaqua area at various locations. Ed handed out extra

flyers to everyone at the meeting who wanted one. The car show flyers

were paid for by Sal Modesto of NAPA Auto Parts in Tamaqua. Jack asked

for an email of the flyer pdf for West End Wings and Ed mentioned he has

already emailed each club in the state with a flyer.

b) The Flea Market - was brought up since there was very little interest in it.

Ed talked to the Ryan Township fire chief asking to have an emergency

vehicle on site each day of the Aerorama as a safety precaution. Frank

Bobick asked about the legality of the club making money from the flea

market but the sales will be between individuals making private sales and

have no affiliation to the club.

c) Tim Vincent and Bernie Wargo volunteered to man the gate for Aerorama

and direct parking.

d) Painting - Ed talked to the park manager about happenings involving the

club and State Park. Ed will provide updated copies of AMA and the club

rules to park management. If time and money present itself, it would be nice

to replace the posts and poles located along the road. Larry suggested to just

pull the posts along the road. Walt said they were there to prevent vehicles

from entering the air field when the gate was locked. However, the gate is

no longer used which makes the poles unnecessary except for aesthetics.

The park is OK with what the club does with those poles. As far as the paint

goes Tara Brugger, park manager, is going to ask DCNR for the official

paint color to match all the rest of the park. Members were asked to

volunteer for painting and repairs. A motion was made and unanimously

carried to undertake the painting project.


V. New business

a) Tara was under the impression (later clarified) the State Park rules state

everyone who would fly at the field, regardless of age, needs to be an AMA

member. Walt mentioned that the club does have instructors and where

someone can fly with an approved instructor and the person flying would be

covered under the instructor's AMA certification. The youth members can

get a free membership to AMA. Ed will get info to Tara.

b) Big club canopy - Jim mentioned that there is a large canopy that was

donated to the club and is stored at the field in the box. Jim will check to

see the condition of the canopy at the field. Larry questioned since the

aerorama is a 2-day event, could we leave the canopies up for the second

day. Many members have concerns about the canopies getting damaged.

c) Food - Food availability for the aerorama was brought up. Kyle mentioned

that the Tamaqua Girl Scouts would be providing the food, Larry said since

it is the Girl Scouts and it is a public affair, it would be appropriate to let

the Scouts keep any profits made. Walt mentioned the food was not really a

big profit maker. More revenue was generated on the tickets and from gate

donations. Walt Basiago made a motion to let the Girl Scouts keep the

profits Bernie Wargo seconded the motion and all were in favor.

d) Visitor - Ed happened to go by the field and there was a young guy flying

a drone from Philadelphia. He is planning on moving to our area. The drone

pilot provided spectators the opportunity to look through the FPV (First

Person View) goggles. Everyone was thoroughly impressed and

appreciative. Larry mentioned that AMA magazine had an article about

most clubs that are embracing and accepting drones. These clubs are

experiencing a growth in membership due to the popularity of drone pilots.

Ed mentioned installing gates (obstacles) for drone pilots to fly at the field.

Frank Bobick made a motion and Jim Dunn Seconded the motion

e) Sign - The club sign located at the field has been getting in bad shape and

showing its age. Ed designed a new sign and is going to have one made

from steel. The tentative price is $800. Jack Mertz mentioned about doing

the sign in vinyl. A decision to use an automotive type finish was agreed

upon due to the longevity of either. Jack explained how it's made and two

local clubs have these same signs and has no problems in the last 4 years.

Myron Frantz made a motion to change the sign. Dave Kessler seconded the

motion. Ed has memorial money from his father's estate to be used to pay

for the metal sign. Larry offered to donate $200 toward the sign. Walt is

also willing to donate $100 toward the sign. All were in favor.

f) Windsock - Ed purchased a windsock. Jim Dunn, Larry Smith, and Ed

Pollack installed it.

g) Ed is going to send an email to everyone in order to get pilots to fly, to keep

someone flying at all times at aerorama. Jim wanted to add that everyone

should prepare each aircraft before the event.

h) Larry mentioned that Jim is in the process of lining the field and cleaning

the flight station markers. Jim is also going to organize the painting of the

poles and fence just needs volunteers to help out.

i) Ed had the information for the website moved to a new hard drive and some

of the information was misaligned. He will be working to correct it. Ed also

mentioned that with the Facebook page the website has been getting many

more views.

j) As of now, the club is losing approximately $106 per member annually.

The amount of $106 is derived from the gross income minus the annual

dues. The aerorama and raffle tickets are what is needed to help offset that

amount.

k) It was brought up about petitioning Cee Jay's lawn care to lock in the price

for next year to help manage costs. Walt said that after aerorama and the

ticket sales next year the dues may have to rise.

l) Jack mentioned about our members going to West End Wings on June 17th,

Father’s day for a Fun Fly. The Beltzville Flying Machine Society is

holding a fun fly on Saturday July 14th as well. It’s good to get our

members out to support the other local clubs and their events.

m) Tim Vincet mentioned a Fun Fly on June 23-24 at Aerobats. They have

some very talented pilots that could come to our aerorama, but us showing

up at their event would show the appreciation if they show up at ours.

n) Dave Kessler asked about TV and news adds, Ed has and will send

messages to many local news outlets about aerorama.


VI. Adjournment

Tim Vincent made a motion to adjourn the meeting.Ed Pollock adjourned the meeting at 8:43pm.


Minutes submitted by: Kyle Snyder

Minutes approved by: Members

July 2, 2018

 

Tuscarora R/C Flying Club 

Meeting Minutes 

7-2-18

I. Call to order

Ed Pollack called the regular meeting of the Tuscarora R/C Flying Club to order at 

7:13pm on July 2nd, 2018 at the Tuscarora State Park Office. 

II. Roll call 

Ed Pollack led the members in the pledge of allegiance. 

There were 16 members present. 

III. Reading of the minutes from the June meeting 

Kyle Snyder read the minutes from the last meeting. The minutes were approved as read. 

Frank Bobick made a motion to accept, Jim Dunn seconded the motion 

Scott White read the treasures report. A question concerning the expenditures from June was raised. Scott addressed the question and the report was approved as read. Jim Dunn made a motion ti accept, Hank Tiedeman seconded the motion 

IV.Old Business 

A. Flight Lines - Ed Pollack has been in contact with AMA concerning the clubs’ existing flight lines. He has drawn up an overview of the field to include drone courses. These courses would be located at either end of the runway adjacent to the pit area. Establishing a club official drone area will be brought up at the next meeting. A mention was made that many municipalities are banning drones. They are being restricted in or around many towns and municipalities. This will hopefully recruit new pilots to join the club and fly at the field. 

B. Painting - The official paint color used by the State Park Lodge Brown from Sherwin Williams. Either Scott White or Ed Pollack will get paint and the wooden barrier can be painted ASAP.

C. Aerorama – Ed went to the Relay for Life, an annual event, at TAHS Stadium and talked to the M/C. She is young, very energetic and mastered engaging the audience.  She did a great job getting the crowd involved. Ed invited her to come and be the MC for the Saturday of Aerorama and she agreed. We still need someone for Sunday. Kyle played the completed WMGH FM and WLSH AM radio ad for everyone to hear. All present said it sounded good. 

Patty Bachman, an AVON representative, a friend of Ed, is going to donate a product basket for the club to raffle off with all proceeds going to the club. 

Having a canopy erected overnight at the field was a concern. The park Manager reassured the club the canopy would be ok with having it up overnight. The only issue security since is that there won’t be a ranger on duty after 11pm. 

D. Renaming the Field - Ed receives a phone call from a family member of Jerry Buhler and asked what it would take to change the club name to the Jerry Buhler Flying Club. If not, then change the field to the Jerry Buhler Memorial Flying Field with money being no object. No members present were in favor of changing the club name. Hank mentioned other areas where donations would be beneficial as in donating for the grass cutting to help keep maintenance cost down. Ed had been unsuccessful in contacting the family member for a response. It was brought up that several other families have expressed interest donations for a memorial. There should be specific criteria in place for anyone who would want to donate money to offset the clubs operational cost. Frank Bobick made a motion Larry seconded a motion to notify him that the club cannot rename the field and the club does not want to rename the club, However, we can have plaques made for poles and/or benches that would get replaced.  

V. New business 

A. Safety - The First Aid kit in the pin box has been checked and is ok. As another precautionary effort a sand bucket should be located at the field for battery disposal in case of fire.  

B. Decayed wooded pole - Jim Dunn mentioned that there is a pole that needs to be replaced on the golf course end of the field. Hank Tiedeman is going to use concrete to fix the pole. 

C. Walt Basiago is donating a radio to the club to be used for buddy boxing. 

D. Ed secured a handmade biplane from Bob Engle Signs that was used in a local parade. The Involved wanted to know if the club wanted to do anything with it. It was said that we should use it for kid pictures at Aerorama. 

VI. Adjournment 

Tim Vincent made a motion to adjourn the meeting. Ed Pollack adjourned the  

meeting at 8:15pm. 

Minutes submitted by:  Kyle Snyder 

Minutes approved by:  


August 2018

Tuscarora R/C Flying Club

Meeting Minutes

August 6, 2018


Call to order Ed  Pollack called to order the regular  meeting of the Tuscarora R/C Flying Club at 7:15PM on Aug 6th, 2018 at the Tuscarora State Park Office.


I. Roll call

Ed Pollack led the members in the pledge of allegiance.

There were 14 members present.


II. Approval of  minutes from last meeting

Kyle Snyder read the minutes from the last meeting. The minutes were approved as read. Jim Dunn made a motion, John Kennedy seconded the motion

Scott White read the treasures report, the report was approved as read. John Kennedy made a motion, Hank Tiedman seconded the motion


III. Old  Business

a) Aerorama – Everyone thought it was a great and successful event. We had 5 pilots that came from New Jersey; three of them came because President Trump was landing in northern New Jersey Airport and had a TFR (Temporary Flight Restriction) in place. That No-Fly zone encompassed their normal field. They did research online for another field at which to fly where they found our club via the Tuscarora R/C Flying Club website.  The other two were invited from a Podcast. Also, in attendance were present and past park rangers and other staff from both Tuscarora and Locust Lake State Parks. 

b) Everyone agreed Alexis, the M.C. did a great job for the event especially with her limited experience to R/C flying (that morning). She really appreciated the opportunity to be on the mic. In the future, we coach her with explaining some of the maneuvers and aircraft. 

c) On Sunday, while sitting in a chair like he normally does to fly,  Raja  put on a helicopter demonstration with a complete and thorough explanation of the intricacies of helicopter flight. That gained and held everyone’s interest. The next airshow we will take advantage of his expertise and speaking ability

d) Aerorama. We need to make hourly announcements addressing special events such as Raja’s and information about joining the club and what we have to offer.  Also, we should go out and give each car show member an application to join the club and learn to fly. 

e) The club received $911.77 over the 2-day event from gate donations. Ed also smoked 25lb of pork and Diane was selling it at the gate. That brought the club another $80. Tim Vincent asked that at the next we need relief for the gate attendants

f) Safety Issue - Saturday during the air show a several people including children, and a dog walked across the golf course driving range side of the field in direct line with the approach to the air field. Larry tried to get their attention over the PA system to no avail. Ed then walked out and talked to them and conversation got confrontational. Ed reported the situation to the ranger. The ranger fully understood the situation at hand and said they have had a tough time with this lady before. 

g) Car Show – Everyone that participated in the car show and those that brought their vehicles to show off and a great time was had by all.  Many of the attendees offered positive suggestions throughout the day. One of which was to charge a $10 entrance fee. There were approximately 50 cars that came and went throughout the day. There were 33 parked along the field at one time. Each car show person who pre-registered was very pleased to receive a framed certificate of appreciation. They also really like the door prize buckets that had car wash supplies in them. Jim Dunn asked if it would be feasible to have the car show both days of the Aerorama next year such as having a truck show one day then a car show the next. 

h) Radio Commercial - everyone that heard it thought it was good, but people heard it a minimum of once per hour and almost got annoying. However, it defiantly brought a lot of people out to the aerorama. When the radio station went out anywhere on a live broadcast, they would make a mention of the Aerorama as well.

i) Pole Barrier Repairs - Ed thanked Hank on his effort to repair the pole but it did not hold up. Ed got a piece of pole from a neighbor and started to fix it. When he returned it was changed and repaired from another piece farther along the barrier.

j) Lining the Field - it all looks good from the ground, but the aerials look even better.

k) Plane Winner - Ed got a call from the winner of the YAK 54 stating the plane was not complete. To anyone familiar with models, the plane was ready to go just needed batteries, transmitter, and receiver. He tried to explain it best he could to them. It was difficult since English was a second language.

l) Field/Parking lot Entrance - Thank you to Hope’s 24 Hour Towing and Collision for donating time, equipment, and operator to level entrance to the with  2A modified over the driveway from the road to the field. 

Note: Immediately following the Hope’s operation, Ed went to take a photo to share the finished product with the club members when someone drove in and did a donut over new surface. Ed got all the photos needed and reported it to the park rangers. The rangers did follow through and action is pending. 


IV. New  business

a) Thank You Cards - Jake Mertz asked if thankyou cards were sent out to everyone that helped in getting the field ready. Ed has already addressed that topic.

b) During the event, spectators came in the parking area going around the poles that are along the road. In the future we will be addressing that issue.

c) When replacing the sign for the field a covering was removed from the display case. With all the rain we got there is water in the case now. Soon a new cover will be put on.

d) Finances - Ed went to the print shop responsible for club printing and got an idea from them about how to raise money. It is a monthly lottery drawing. It averages about an 80% return on investment. If each member would sell 20 tickets 3 times a year. This would have the protentional to generate $6,000 annually. $750.00 was made on the raffle tickets for aerorama and $90 on the 50/50.

e) Tim Vincent made a comment that Walmart has a thing called Event VAP (Volunteerism Always Pays) This could potentially be another way the club could get some money and or get projects done at the field. Tim will get more information for the next meeting.

f) Walt Basiago gave Ed $100 toward the new club sign as promised.

g) The next meeting will be held the day after Labor Day September the 4th.


V. Adjournment

Tim Vincent made a motion to adjourn the meeting.Ed Pollack adjourned  the meeting at 8:26pm.


Minutes submitted by: Kyle Snyder

Minutes approved by:  Members


September 2018

Tuscarora R/C Flying Club

Meeting Minutes

September 4, 2018


I. Call to order

Ed Pollack called to order the regular meeting of the Tuscarora R/C Flying Club at 7:10pm on September 4th, 2018 at the Tuscarora State Park Office.


II. Roll call

Ed Pollack led the members in the pledge of allegiance.

There were 12 members present.


III. Approval of minutes from last meeting

Kyle Snyder read the minutes from the last meeting. The minutes were approved as read. Frank Bobick made a motion, Hank Tiedman seconded the motion

Scott White read the treasures report, the report was approved as read. Jack Mertz made a motion, Nancy Stevens seconded the motion


IV. Old Business

a) Fund raising – With current expenses there is enough money to sustain the club for about 2 ½ years. After the expenses from the Aerorama were calculated, there was net profit of $411 from the yellow raffle tickets sales. There needs to be a way to bring additional funds into the club to enable the club to prosper. One way would be to hold a Lottery style ticket raffle based on the Pennsylvania evening drawing of the daily number. Nancy Stevens asked about a small game of chance license. Ed had been at the county courthouse to prior to inquire about one. The cost several hundred dollars per year. A woman outside the office mentioned it may be worth taking the risk not to not get it. Jack Mertz mentioned he belongs to many clubs that have raffles like this and they haven’t had any issues for the last 20 years. Nancy Stevens mentioned the organization she belongs recently had legal issues dealing with licensure and didn’t work out favorable for the organization. Ed is going to check if there are different types for permits for this that would be a lesser cost with the club being a non-profit organization.

b) Hank Tiedman mentioned about raising the dues and paying several times

throughout the year. Ed said it would have to go up to $165 a year from

each member to cover current costs. Most members are not in favor of

selling any raffle tickets. However, most present would rather see raising

the club dues to the $165 level.

Hank also brought up the idea about buying a mower. There are several

concerns with that idea such as acquiring funds to purchase a quality mower,

where to store it since no structure may be constructed on the Park property

and who would cut the grass and/or maintain a mower were just a few. Jack

Mertz made a motion to try the lottery ticket raffle for a month.

Larry Smith made a motion to raise the dues to $100 for next year and then

possibly raise it to the $165 the year after. Both articles were to be tabled

until the October meeting to discuss it further and take a formal vote. This

was deemed a necessity to be certain all members have an opportunity to

thoroughly investigate the ideas. It was asked why we are not getting new

members. Larry Smith stated one possibility would be it is just simply

because of the kids right now don’t have an interest in model aircraft and

not aware of the strides and opportunities in the technology of fixed wing,

helicopter and drone aircraft.

b) Larry Smith suggested a letter be sent to each member to come to the next

meeting for the vote on the proposal of a dues increase and/or a raffle ticket

idea. This will be done to be certain all members have an opportunity to

thoroughly investigate the ideas

c) The day of Aerorama, Ed had a conversation with Raja, an authority on

helicopter and flight training, Raja stated if the members don’t want to keep

the club alive then have a meeting to disband the club, regroup and restart it

again under a new name.

d) Drone Club – There is an idea is to have a separate drone club as a

supplement to the existing club to get kids involved. The proposal is for a

$50 fee where anyone under the age of 18 would get specific amount of

ground support from an instructor and free club membership along with a

take home a drone that was displayed at the meeting. The take-homedrone

is a Syma camera drone. All the members were in favor of getting

new kids and members involved in drones. Larry Smith stated that there are

many clubs around with the same money issues that we have and are open

to drones are turning around and now becoming profitable. Many Pa clubs

are finding drone pilots are becoming bored with just flying a drone and graduate to fixed wing aircraft or helicopters. Larry also asked about the status of the First Responders being involved with drones and the club. Ed mentioned they are waiting for the club to make a move on how to proceed. Ed brought up about talking to local schools about hosting a drone program for them.

Frank Bobick made a motion to accept, Nancey Stevens seconded the motion.


V. Club Sign

a) Club Sign – Ed asked about if anyone wants the old sign that was taken down from the club field. Currently it is at his building.

b) Radio Commercial - Jack Mertz asked about an email regarding a radio commercial for the club meeting. Ed said it was put on there for anyone interested in getting their kids into flying drone to attend the meeting. Frank Bobick mentioned about inviting the First Responders and anyone interested in drones to attend at the field over a weekend. That may allow more people to attend. Many people are to busy during the week for such a meeting.

c) Hank Tiedman said that there is about 4-6 people at the field 3 days a week in the morning.

d) Jack Mertz mentioned September the 8th Ashfield Flying Club has an open fly in. Also, Beltzville Flying Machine Society has their club picnic on September 16th.

e) Tim Vincent said the club would need a tax-exempt number to qualify for the Walmart VAP (Volunteerism Always Pays) program. If there would be enough tasks to get enough Walmart employees to help there would be a $2000 donation. This donation would come from Walmart to the club.

VI. Adjournment

Bernie Wargo made a motion to adjourn the meeting. Ed Pollack adjourned the meeting at 8:34pm.


Minutes submitted by: Kyle Snyder

Minutes approved by: Members



October 2018

I. Call to order


Ed Pollack called  to order the regular meeting of the Tuscarora R/C Flying Club at 7:06pm on October 8th, 2018 at the Tuscarora State Park Office.


II. Roll call

Joe St Onge led the members in the pledge of allegiance.

There were 12 members present.


III. Approval of  minutes from last meeting

Kyle Snyder read the minutes from the last meeting. The minutes were approved as read. Joe St Onge made a motion to accept the minutes as read, Jim Dunn seconded the motion

Scott White read the treasures report, the report was approved as read. Jack Mertz made a motion to accept the report as read Jim Dunn seconded the motion


IV. Old  Business

a) Free membership in 2018- Throughout the latter part of year of 2018 membership was free for anyone joining for the first time. Then in 2019 the $10 initiation fee and $50 membership dues would apply. Since this is how these members signed up they should be allowed to keep the membership fees this way despite the discussion to raise club dues to $70 per year. All were in favor of this. 

b) Display case- when the new sign was installed above the display case a rain cover had to be removed. Ed made 3 attempts to correct it but all went awry. the final was successful and now the case will stay dry. 

c) Joe St Onge was thanked for repairing the pole that was rotten off and pushed over. He put a new piece in to fix it.

d) Game of chance license – Ed went to the court house and applied for the small game of chance license. Apparently in 1983 some member in the club had applied but never followed through. Another requirement is to get the club incorporated with the state. Ed went to local attorney Nicholas Quin to start the corporation process. The license for the small game of chance is $151 per year. The attorney said its just a matter of time before the club gets caught if there isn’t a current license in place. 

e) As it stands now the club has broken many laws against the small game of chance, Frank Bobick mentioned filing as a 501c3 to be a non-profit organization. Jack asked about how the taxes will work and Nancey Stevens asked about who is going to do the taxes for the club. That will have to be investigated soon. Nancey mentioned that if anyone comes to check the club it is the officers that will be in trouble. 

f) Tabled matters – Dues and the lottery raffle. Somewhere in the past minutes the dues were raised to $70 but was abolished before it took effect. Jim Dunn mentioned that this was a way to encourage the selling of tickets at the time. If a member would sell tickets, then they would get money off their membership. Ed took his personal money and had 1-month worth of lottery raffle tickets printed for December. An example was shown so everyone knew how and what it was. Nancey asked about setting up a table at the Tamaqua Heritage Festival. Everyone said that sounded like a good idea even though we do not have the license in hand as of now. 11 of the 12 members present were in favor of selling the lottery raffle.

g) Opt-out – for the club to maintain a “break-even” status, dues would need to be $165. 00 per member. If members don’t want to get involved with any type of fundraising, then they can pay $165 per year and “Opt-Out”. A sample form was handed out for everyone to look at and discuss. Dave Kessler asked if any other club in the area was doing something similar. No one present knew of anything like this around. Frank Bobick mentioned about sending out a letter to all the members saying that the club is in financial trouble stating the dues will be going up and these are the options to keep the club going. The members present expressed their frustrations and concerns and are legitimate; “we do all the work and support the club while others get the same benefits”. Jack Mertz brought up the present method of fundraising and proposed dues changes, instituting an opt out option and ticket sales are not fair with only a few members present to take care of all the business and maintenance. Ed started that is a legitimate concern mentioning many members may be too busy or overburdened with several organizations, or daily life demands to participate in fundraising. 

h) Randy made a motion to raise the dues to $70 Jim Dunn seconded the motion. Next month it will be voted on and seek approval.


V. New  business

a) Model aviation- Frank Bobick found and article from model aviation about Fostering an Active Flying Club in the Modern Era. Frank Bobick read the first 5 minutes of the article. He asked if it could be added to the newsletter.

b) Good standing members for officer vote – as it states now in the bylaws, a member has to be in “good standings” to vote. A motion to add an amendment to define the term “in good standings” was made.  Joe St Onge made a motion and Jim Dunn seconded the motion, all present were in favor. The amendment will be: “A member must be present at 3 meetings in the respective calendar year to vote”. 


VI. Adjournment

Tim Vincent made a motion to adjourn the meeting. Facilitator Name adjourned  the meeting at 8:30pm.


Minutes submitted by: Kyle Snyder

Minutes approved by: Members



November 2018

 

I. Call to order

Ed  Pollack called to order the regular  meeting of the Tuscarora R/C Flying Club at 7:08pm on November 5th, 2018 at the Tuscarora State Park Office.


II. Roll call

Joe St. Onge led the members in the pledge of allegiance.

There were 12 members present.


III. Approval of  minutes from last meeting

Kyle Snyder read the minutes from the last meeting. Jim Graver made a correction involving the LCC or corporation status by stating the club was incorporated in the past.  Earlier this year the club, at several meetings, discussed what the status of the club was officially. The question of being a corporation or an LLC loomed. Through the next several months and several meetings, no one was able to produce any official documentation confirming it being either an LLC or corporation. Treasurer's Office Linda L. Marchalk, did an investigation into the clubs’ corporation status which turned up nothing using the Tuscarora R/C Flying Club for her search. She recommended we contact an attorney to become incorporated. Ed contacted attorney Nicholas Quinn of Pottsville to initiate the process under the direction and financial responsibility of the club.   Jim then brought it up on the pa.gov/corporation webpage and shows that corporation is still active. Ed will take that information to the court house and the attorney to determine why they were unable to locate the corporation in their database. The minutes were then approved as read. Tim Vincent made a motion to accept the minutes as read, Frank Bobick seconded the motion.

Scott White read the treasures report, the report was approved as read. Jim Dunn made a motion to accept the report, Joe St. Onge seconded the motion.


IV. Old  Business

a) Fundraising – Ed contacted many clubs across the state via email. As of now there have been 9 clubs that have closed in the last two years. Some clubs that were located close together have combined and are using one central field while maintaining the individual club identity. 

The opt-out forms were brought up as an idea to voluntarily bring money into the club. Several other organizations around the area have such a thing including some churches and sports teams. 

This is a way for some of the members to contribute fairly and financially due to the limited amount of time required due to family, employment or personal matters.  

b) The lottery raffle calendars are also voluntary and as of this meeting, we should be at the break-even point including payouts. Anything collected after this meeting will be a financially gain. Jim Graver asked how much it costs to cut the grass and suggested to raise the dues to $100-$120 to cover the grass cutting. He then asked how the raffle tickets will be monitored as to who is participating and if everyone is selling enough to make it worth while. Ed reaffirmed there will be no one policing the amount of tickets sold since it is totally voluntary. The financially responsibility to the club by each member is limited to the annual membership dues. Taking into consideration, we operate in the financial red each year, the additional fundraising activities are an attempt to keep the club afloat and to expand for years to come while acknowledging there are limited ways to encourage people to come out and participate in selling tickets or helping with maintenance at the flying field. 

Several organizations have experienced similar issues with a small percentage of the members helping to make the whole club operate successfully. With sense of community and responsibility, some clubs have flourished while others were less fortunate.  Jack mentioned if the dues were raised to $150 for example, several people may not renew their membership and still fly at the field. Since it is public property there is no legitimate way to deny them access to the field.  Ed and all the members present agreed raising dues too high would really discourage future memberships.

In the unfortunate situation where a club within 50 miles of us were to close, it is our hope those members would be welcomed to come join and fly at the Tuscarora R/C field that is well maintained and has a positive outlook on the future.   A.J. Guzzi suggested putting a box up with envelopes at the field to mail to the treasure with a donation for flying if they wished to do so. This may be an option to be investigated at future meetings.

c) Club Dues – A motion was carried over from the previous meeting to raise the annual dues from $50.00 to $70.00.  All members present were in favor, with one abstention.

d) Jim Dunn made a motion to keep the present officers in place, Nancy Stevens seconded the motion. All members were in favor and officer accepted. Next meeting if no one else comes forward the officers will continue to hold their positions. 


V. New  business

a) Jack Mertz asked when the next Lottery raffle calendars will be held. For now, just the December calendars have been made as a test bed. Once they run the course it will be brought up at a future meeting as to when another good time to sell them would be. 

b) Point of clarification for the new members that joined in 2018. Those who joined with the free membership promotion will get the $50 membership with a $10 initiation fee for the 2019 flying year. 

VI. Adjournment

Tim Vincent made a motion to adjourn the meeting.Ed Pollack adjourned  the meeting at 7:55 pm.

Minutes submitted by: Kyle Snyder

Minutes approved by:  Members 

December 2018

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2017 club meeting minutes

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December

Tuscarora RC Club Minutes

From December 4, 2017 meeting. 15 members were present.


President Walt Basiago called the meeting to order at 7:06 PM in the meeting room of the Tuscarora State Park office.


Joe St Onge led the members in the Pledge of Allegiance.

President Walt Basiago asked for the minutes to be read. The minutes from the November 2017 meeting were read. Walt asked if there were any additions or corrections. Joe St Onge made a motion to accept the minutes as read. Bernie Wargo second the motion.


Kathy Basiago gave the Treasurer's Report. Walt asked if there were any questions. There were none. Scott White made a motion to accept the treasurer's report as read. Randy Grube second the motion.


Old Business

Port-a-Potty

Walt Basiago reported that the unit had been picked up. He asked if anyone had collected the pins that were holding the unit down. Tim Vincent said that he had been there when the unit was picked up and the driver had taken them. Kathy Basiago will contact the company regarding the pins.


New Officers

Walt announced the 2018 Officers.

President – Ed Pollack

Vice President – Larry Smith

Secretary – Kyle Snyder

Treasurer – Scott White


New Business

Mall Shows

The 2018 officers will set up the mall shows. Based on last year, Walt recommended only the Laurel Mall show as members left the Fairlane Village mall early last year due to poor public turnout. 


Raffle

Walt mentioned that Les from Denise’s RC Outlet was a supporter of the raffle in the past. Joe St Onge indicated that Les is going out of business at the end of this year. Les is selling cases of fuel at a reduced price. Walter of Walter’ Hardware has also been a supporter of the club raffle. He has treated the club very well.

January Meeting

Nancy Stevens asked about the date of the January meeting. Walt deferred to the 2018 officers. Due to the holidays, the January 2018 meeting will be held January 8, 2018.

Ed Pollack thanked the outgoing officers for their efforts and work for the club.

As there was no more business to be discussed, Tim Vincent made a motion to adjourn. President Walt Basiago adjourned the meeting at 7:38 PM.


Respectfully,

Kathryn Basiago

Club Secretary

2016 Meeting Minutes

January 2016

Looking for any digital copy of 2016 minutes, it would be appreciated. Thank You

2015 Club Meeting minutes

January 2015

 Looking for any digital copy of 2016 minutes, it would be appreciated. Thank You 

2014 Club meeting minutes

January 2014

 Looking for any digital copy of 2015 minutes, it would be appreciated. Thank You