meeting minutes

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January 2019 Meeting Minutes

Tuscarora R/C Flying Club

Meeting Minutes

1-7-19


I. Call to order

Ed Pollack called to order the regular meeting of the Tuscarora R/C Flying Club at 7:10pm on January 7th, 2019 at the Tuscarora State Park Office.


II. Roll call

Ed Pollack led the members in the pledge of allegiance.

There were 9 members present.


III. Approval of minutes from last meeting

Kyle Snyder read the minutes from the last meeting. The minutes were approved as read. Jim Dunn made a motion to accept the minutes as read, Tim Vincent seconded the motion.

Scott White read the treasures report, the report was approved as read. Tim Vincent made a motion to accept the report as read, Frank Bobick seconded the motion.


IV. Old Business

a) Lottery Raffle – There were 345 tickets sold at $5 each totaling $1,725, there was 13 winners paying out a total of $400. Someone had an extra nice Christmas and won the $100 prize. 3 of the checks were donated back to the club. All members present were very happy with the results. Kathy Dalton donated her winnings back to club in honor of the passing of Ed Pollack’s mother.

b) Mall Show – Ed talked to the owner of the Laurel Mall about the best time to put up a display from the club. The date they discussed would be February 16 and 17th which is Presidents day weekend. All stores and some outside vendors put on what they call a mall walk sale. Dave Kessler asked about how much space we could use. Ed will call and ask about this. The scheduling of people to be there to cover times at our booth was a liked idea and will be implemented again.

c) Township Drone - Ed and Kyle met with the township officers in late December to display the drone. They were very happy and excited to see what it is capable of. Several pictures were taken during the flight and then printed out for them to see. The official hand off will be scheduled in the near future.


V. New business

a) Legal issues – Ed has spent roughly 20 hours with attorneys and lawyers discussing the club. Originally a form for incorporation was sent to the state but was never paid for. Ed paid the current $600 to get the club Articles of Association and setup the tax-exempt status. The club had operated illegally all those years. If the club had gotten sued the club officers and members would have gotten sued. If raffle tickets and other sales are done for more then 3 years it becomes an illegal gambling operation. The club also should have paid taxes on all the income made over the years. Since as of January 22, 2018 with the new fictious name being created, this nulls the old club name and past responsibility. Articles of Association needs to be signed by the officers and sent in. Due to the club being on State Land the club also needs a separate tangible property for the exchange of monies and tickets. The address provided is a former school owned by Ed Pollack. Since we are a private non-profit club there cannot be more than $10,000 dollars in the active accounts. CDs can be used to hold the money for future use. Jim Dunn mentioned that he knew of several CDs on the accounts in 2010. These were cashed since they weren’t making enough interest and rolled into a savings account. As of now we are as legal as can be until all the papers are final.

b) Accounting – Jim Dunn made a motion to move $6,000 to a 1-year CD Frank Bobick seconded the motion. Scott White will meet with the bank soon to make this happen.

c) Club Will – Due to rules and regulations. In the event of the club dissolving the liquid cash and assets will go to the AMA. 

d) Service use Agreement with the state - Expires April 24th, 2019. It will need to be renewed within 2 months after that date. Attorney Quinn mentioned that the Service use Agreement paperwork should be checked over carefully due to everything going on with the renewing of the club. This could be a time when the state may see a problem with renewing the agreement.

e) Gold Leader Status –All the needed paperwork was sent to the AMA to gain the current Gold Leader status. Some of the needed information was, donations made by the club, what type of informational handouts were provided, safety rule reviews, and a current membership card. The 3 years that were skipped were also reinstated at this time.

f) March Lottery Raffle – The prizes are set a little bit higher this time around due to the request from many people that bought the last calendars. Other clubs in the area also have higher prizes. Jim Dunn was very happy with results of this past raffle and is looking forward to doing it again. Tim Vincent had a winner from his tickets and they came back to him and thanked him for how fast the winnings were mailed. Packs of lottery raffle tickets were distributed to the members that wanted to sell them for the month of March.

g) Club Banner – Ed had a new banner produced since the old banner has been around for a long time and has much wear on it. The price for a new vinyl one is roughly $125. It will be produced and ready before the mall show.

h) Members thanked Ed for all the work he has done between the lawyer, attorney, and getting things renewed with the club.

i) FAA Registration – Frank Bobick mentioned that the AMA put out an article saying that if you registered your aircraft with FAA before November 2017 the FAA extended the existing registration until December 2020.

j) Model Aviation – Frank brought in a copy showing an article for new flight instructors to give them pointers to help new pilots. Currently the club has 4 flight instructors.


VI. Adjournment

Tim Vincent made a motion to adjourn the meeting. Ed Pollack adjourned the meeting at 8:30pm.

Minutes submitted by:  Kyle Snyder

Minutes approved by:  Members


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February 4th 2019 Meeting Minutes

  

Tuscarora R/C Flying Club

Meeting Minutes

2-4-19

I. Call to order


Ed  Pollack called to order the regular  meeting of the Tuscarora R/C Flying Club at 7:05pm on the 4th of February at the Tuscarora State Park Office.


II. Roll call

Dave Kessler led the members in the pledge of allegiance.

There were 9 members present.


III. Approval of  minutes from last meeting

Kyle Snyder read the minutes from the last meeting. The minutes were approved as read. Joe St Onge made a motion to accept the minutes as read, Frank Bobick seconded the motion.

Scott White read the treasures report, the report was approved as read. Frank Bobick made a motion to accept the report as read, Joe St Onge seconded the motion.


IV. Old  Business

a) Article of association – Ed mentioned that Mary Timpany has been attempting to get the original corporation paperwork from the state that the club had submitted back in the 80’s. She has not had much luck or a response from the state. Once the newly filed paperwork is finalized the club will be 100% legit.

b) Decals - Ed had self-adhesive decals made showing the new field sign for $5 each. 

c) Tri fold banners - for the club to maintain Gold standard we need to have a flyer available for the public, so there will be a new set of tri fold handouts printed for this year. The park office also hands out many of these over the summer to guests that want to fly drones in the surrounding area. 

d) New Banner – the new vinyl banner was stretched out for all the members to see. Everyone was very impressed by it and very glad it was made to replace the original one that had seen better days.

e) Gold standard – Ed showed the Certificate to all the members and will have one copy of it set up in the park office. The one that is currently on display is from 2002. A copy of the certificate was handed out to each of the members present


V. New  business

a) Mall Show – Doors open at 8am to begin setup at the Laurel Mall. Ed has been in discussion with Larry Wright about getting several members from the Wyoming Valley RC Flyers to join us with displaying aircraft and to talk to the public. They get charged $500 each day they setup at the Wyoming valley mall. Frank Bobick made a motion to invite them to setup with us, Joe St. Onge seconded the motion. 

b) Lottery Raffle – Hope’s mini market and Big A Auto has tickets out to sell. This is a big help in getting the club name out into the public more and raising the funds to take care of the field.

c) Grants – Ed applied for a $6,000 field update repair and maintenance grant. In order to apply the club had to donate magazines, and flyers for students to look at. An instructional aide, Patty Bachman, gave AMA magazines to the students to look over. The common thread was the students didn’t know the club existed and that R/C flying was even up here. In the past the club used to put on a demonstration at several schools in the area. Due to changing regulations it has become very difficult to continue to do so. Ed has letters out to guidance counselors in the area to let them know what we have to offer to help students. Ed also applied for a $1000 grant to help get young people interested in the hobby. 

d) Service use agreement – is due to be renewed after April 24th. The club is responsible for all the poles around the parking area and any maintenance of the field area. 

e) Aerorama – It would be good to invite the Wyoming Valley RC Flyers to fly with us at the air show. The dates were picked to be July 20th to the 21st. In the past there was a schedule setup for all the pilots to fly by. This would allow the public to know who was going to fly and at what time of the day. Ed is going to email each club in the state to find out who would be interested in flying at scheduled times to keep aircraft up in the air at all times. Times were discussed as 9-11 open flying 11-12:30 scheduled, 12:30-1 lunch, 1:15-3:30 scheduled flying, 3:30 until dusk open flying. 

f) March Meeting – The next club meeting will be held on Tuesday March 5th. This is due to the Schuylkill Township meeting being on the 4th. This will be the township meeting at which the official hand-off of the donated drone will take place. 


VI. Adjournment

Joe St Onge made a motion to adjourn the meeting. Ed Pollack adjourned  the meeting at 8:06pm.

Minutes submitted by: Kyle Snyder

Minutes approved by:  Members



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March 2019 Meeting Minutes

  

Tuscarora R/C Flying Club

Meeting Minutes

3-5-19


I. Call to order

Ed  Pollack called to order the regular  meeting of the Tuscarora R/C Flying Club at 7:11pm on March 5th, 2019 at the Tuscarora State Park Office.


II. Roll call

Joe St Onge led the members in the pledge of allegiance.

There were 10 members present.


III. Approval of  minutes from last meeting

Kyle Snyder read the minutes from the last meeting. The minutes were approved as read. Jim Dun made a motion to accept the minutes as read, Dave Kessler seconded the motion.

Scott White read the treasures report, the report was approved as read. Tim Vincent made a motion to accept the report as read, Jim Dunn seconded the motion.


IV. Old  Business


a) Corporate License – The original Corporate documents were located and used to finalize the incorporation of the club. Mary Timpany will be mailing out the official paperwork in a few days. 

b) Mall Show – several members from the Wyoming Valley R/C Flyers attended and brought aircraft to display. There was a good turnout between club members and public interest. The one common problem that interested people had was that they did not know where the club was located and that it even existed. Jim Dunn mentioned that that he didn’t know where the field was either in the earlier days. We should discuss different ways of bringing attention to the location of the flying field. Possibly putting signs up along different roads which, may have some problems with leaving them up for a prolonged time. Several local newspapers have sections with local happening events. These were some of the ideas quickly suggested to be discussed at a later meeting.


c) Aerorama – The dates of July 20th and 21st have been confirmed and announced to the other clubs in the area. Larry Wright is going to discuss it with his club at Wyoming valley. Kyle Snyder talked to the Tamaqua girl scouts to confirm they will provide food. Ed is going to get small flyers out about the aerorama/cars show to get car, truck, and motorcycle enthusiast to register for their respected day. Jim mentioned about handing up an aerorama banner at the field 3 weeks before the show could help attract attention. An idea of having local fire or ambulance to come to the show was suggested. Possibly having life flight land and give demonstrations would get people’s attention.


d) Schuylkill Township Drone – Ed and Kyle went to the monthly township meeting to present the drone donated from Ed Pollack’s late mother’s estate. The presentation went very well, all the township members were well pleased. The chief of police was very excited to receive it and had many ideas on how to put the drone into service very soon. They will use the Mary D sports complex area to practice drone flying and be a designated take off / landing area. Kyle will assist the township as needed to get the full capabilities out of the drone. 


e) Service use agreement – Expires at the end of the month of April. However, it cannot be renewed until the end of November. The park secretary already has the paperwork filled out and ready to go. The new agreement will be valid in January 2020.


f) Small game of chance – As of this week the Small Game of Chance license is complete and valid. 


g) Lottery Raffle Tickets – the response this time around was a little less then the first time but there will still be a nice profit made from it. 


V. New  business


a) Ed got an email from outside the country and they would like to get photos of an old Pitts Samson which was built/owned by one of our members, Mr. Henry Schietrumpf.


b) Joe St Onge thanked Ed for bringing Richard Ames to the mall show. The members that present were glad to see him out and about. His health has not been so good lately but is starting to improve. 


c) Ed bought a set of plans to build a flying lawn mower. If anyone would like to borrow them to build one for themselves just contact Ed Pollack.


d) Porta potty – will be ordered for the beginning of April. A motion was made for a handicapped porta potty to be setup for the Aerorama. Jim Dunn made the motion, Tim Vincent seconded the motion. All members were in favor.


e) August Lottery raffle – It was discussed to have the third lottery raffle calendar tickets for the month of August so they could be sold during Aerorama.


VI. Adjournment


Tim Vincent made a motion to adjourn the meeting.Ed Pollack adjourned  the meeting at 8:17pm.


Minutes submitted by: Kyle Snyder

Minutes approved by:  Members

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May 2019 Meeting

TUSCARORA  FLYING CLUB MINUTES

 

I. Call to order

Ed Pollack called to order the regular meeting of the Tuscarora R/C Flying Club at 7:02pm on May 6th, 2019 at the Tuscarora State Park Office.


II. Roll call

Frank Bobick led the members in the pledge of allegiance.

There were 14 members present.


III. Approval of minutes from last meeting

Ed Pollack read the minutes from the last meeting Kyle Snyder was on vacation. The minutes were approved as read. Frank Bobick made a motion to accept the minutes as read, Tim Vincent seconded the motion.


Scott White read the treasures report, the report was approved as read. Jim Dunn made a motion to accept the report as read, Frank Bobick seconded the motion.


IV. Old Business

          a )  Aerorama Sanction – Jim Dunn mentioned that the aerorama was not in the last issue of the AMA magazine. Larry Smith is the club contest director and is the one that applies for the sanction. He was not present at this meeting to ask the status on the sanction.


           b)  Safety Guidelines – there hasn’t been a solo flight requirement in the club safety rules. It was in the flight instructions. These will be moved over and added to the club safety rules. Ed made a motion to add these rules to the club safety rules. Jim Dunn accepted the motion and Byron Frantz seconded the motion. If a member wants to fly from a chair there must be an accomplished spotter next to them in case of an emergency that could take over the controls.


          c) Tax Exempt forms were presented to Scott White (treasurer) to keep on hand for anyone purchasing materials for the club.


V. New business

        a) New Members – There are 3 new members for the 2019 flying season. Ed double checked the packet that each new member gets and updated them. Each new member was given an updated binder.


          b) By laws – had the format updated, a misspelling, and a he/she changed to “they”. A motion was made by Frank Bobick to accept the changes, Hank Tiedman accepted the motion, and David Kessler seconded the motion. All present were in favor. There was a motion to add the amendment defining a member in good standing. Jim Dunn accepted the motion, Frank Bobick seconded the motion. All present in favor.


          c) Club Roster at the field – Ed mentioned about posting the roster in the display box so anyone would know members names and position within the club. Jim Dunn accepted the motion and Tim Vincent seconded the motion.


         d) Buying a Club plane – Ed proposed the idea of buying an e-flight apprentice to keep at the field for the flight instructors to use for new members learning how to fly. It was mentioned that this was done in the past and the plane was stolen. If this was done only the flight instructors should have a key to access the trainer plane. Jim Dunn made the motion and Tim Vincent seconded the motion. Ed will contact Walt from Walt’s Hardware to see if he would give a discount on the plane, cord and possible buddy box as he did for the plane previously.


       e) Grass cutting – There have been a few areas of the field that have bald areas. This is partially due to dead areas from the previous year and that the field isn’t very level. The mower being used to cut the grass has a 7-foot-wide deck. It was mentioned about leaving the grass cut at 1.75 inches instead of 1.50 inches. Another option would be to get a heavier roller to help level the field. Hope’s Collision and Towing is willing to deliver and pickup their roller for a token fee of $100. The roller weighs 3,200lbs. Ed Pollack made a motion to acquire a roller from Hope’s Towing. Jim Dunn accepted the motion; Tim Vincent seconded the motion.


         f) Club Meeting/Picnic at Knoeble’s Grove – a mention was made to have a summer meeting at Knoeble’s Grove. This would be a way for members to meet other members that don’t typically come out to the field at the same times. Ed Pollack will check into getting information about renting a pavilion and group rates.


       g) Ed sent out emails to every club in PA about coming to our Aerorama to either spectate or come fly with us. So far there have been 4 responses back and 1 will possibly be flying.


       h) Lining the Field – Jim proposed that after the field is rolled to mark out the lines and remark the flight stations. Then it will just need a refresh before aerorama.


        i) Gold Leader Club pins – were handed out to each member attending the meeting.


       j) Club apparel – options were shown to everyone present. The hats and the shirts will have the club logo on them. If anyone would like their name embroidered on there will be an extra charge of $10. There is a one-time fee of $35 to enter the club logo into their computer and embroidering systems. Depending on style of hat with embroidering cost between $11.95 to $19.95. The embroidered polo shirts cost M-XL $20.99 2x-4x $34.00. T-shirts range from $13.78 to $17.92 depending on size and are screen printed. Dark blue was picked as the color for the shirts and the hats will be light blue.


        k) Porta-potty – according to ordnances they should be faced away from public and away from houses.


       l) AMA – they require the parking are designated and a line marked with no spectators beyond this point. This is a requirement for maintaining the gold club standard. New signs will be looked into and purchased as needed.


VI. Adjournment

Tim Vincent made a motion to adjourn the meeting.Ed Pollack adjourned the meeting at 8:16pm.


Minutes submitted by: Kyle Snyder

Minutes approved by: Members

  

Tuscarora R/C Flying Club 


JUNE 2019 Meeting Minutes


6-3-19

I. Call to order


Ed  Pollack called to order the regular  meeting of the Tuscarora R/C Flying Club at7:06pm on June 3rd, 2019 at the Tuscarora State Park Office.


II. Roll call

Joe St Onge led the members in the pledge of allegiance.


There were 14 members present.


III. Approval of  minutes from last meeting

Kyle Snyder read the minutes from the last meeting. The minutes were approved as read. Jim Dunnmade a motion to accept the minutes as read, Tim Vincent seconded the motion.

Scott White read the treasures report, the report was approved as read. Jim Dunn made a motion to accept the report as read, John Majkas seconded the motion.


IV. Old  Business

a) Website – has been updated with the new by-laws and safety rules along with upcoming club events.


b) Club thanks – Ed thanked all the members for their help in making the club a success. Larry made a mention to thank Joe Joe for rolling the field twice so far this year already.


c) AMA Grant – the amount of $290.20 will be deposited in the club account to be used for field improvement. Mainly the replacement of the posts and poles along the field. It was agreed upon to replace the poles on the east end of the field and on each side of the pin box before the aerorama. Between now and then emails will be sent out to pick a day to do the work. 


d) Flying day pass – the park has been handing them out to people that want to fly a drone or park flyer while staying at the park. This is a form to cover the club if anything unfortunate would happen.


e) Grass cutting - height was increased by a ¼” and is now filling in very well.


f) Field rolling – when Hope’s service is available, they will bring up the roller to help level the field.


g) By-Laws – the member in good standing description, first-person view flying rules were discussed, glow and gas engine safety kill amendment was discussed, approved then added to the by-laws. Jim Dunn made a motion to accept the changes and amendment, Myron Frantz seconded the motion, all were in favor.


h) Club flight training airplane – Ed got an Apprentice S 15e along with a buddy box cord to use two Spektrum radios. John Majkas asked who is able to use the buddy box system and is it only a new member? This will be under the flight instructors supervision as to whom is allowed to fly it, it is intended for new members. One concern is the humidity and dampness of keeping the plane and radio in the pin box. A solution will be looked into. John Majkas asked who will be responsible if something would happen to the airplane? As a professional courtesy, the teaching instructor would take care of small repairs. If something major were to happen the cost would come from the club’s general fund. Joe St Onge made a motion to accept this handling of the plane Randy Grube seconded, all in favor. Jim Dunn volunteered to keep the plane and maintain it. If any instructors would need to use it just contact Jim a day in advance. Tim Vincent mentioned to get larger wheels for the apprentice to make takeoff and landing on grass easier.


V. New  business

a) Aerorama – Alexis Hill, again, is going to be the MC for the event. 


b) Knoeble’s meeting - Ed contacted the park to get an idea of food prices and availability for renting a pavilion for a picnic and meeting. There are several options, he will get more information to later make a decision.


c) Ed is putting an instructor packet together for the safety officer with guidelines from the AMA website.


d) Flying Frequencies – it was asked who are the members that are using 72Mhz. There are several members that use this frequency. It was suggesting switching the club over to 2.4Ghz only. This was met with some opposition. Some of the smaller RC trucks located close by use a frequency that comes close to the 72Mhz and potentially may cause interference. 


e) Game of chance rules were handed out to all the members to look over.


f) Club Apparel an email will be sent out for each member to place an order of what they would like. 


g) David Kessler made mention of a club closing its doors that is located in the Harrisburg area. Members have been flying there for the last 14 years. This is the last year they will have the field. There will be a hotel built on the current site. Ed mentioned reasons such as this are opportunities for our club to absorb those displaced members by keeping our club current, attractive and welcoming


VI. Adjournment


Tim Vincent made a motion to adjourn the meeting. Ed Pollack adjourned  the meeting at 8:38pm.


Minutes submitted by: Kyle Snyder

Minutes approved by:  Members





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Tuscarora R/C Flying Club

Meeting Minutes


July-1-19


I. Call to order

Ed Pollack called to order the regular meeting of the Tuscarora R/C Flying Club at 7:08pm on July 1st, 2019 at the Tuscarora State Park Office.


II. Roll call

Frank Bobick led the members in the pledge of allegiance.

There were 13 members present.


III. Approval of minutes from last meeting

Kyle Snyder read the minutes from the last meeting. The minutes were approved as read. Frank Bobick made a motion to accept the minutes as read, Jim Dunn seconded

the motion.


Scott White read the treasures report; the report was approved as read. Jim Dunn made

a motion to accept the report as read, John Majkas seconded the motion.


IV. Old Business

a) New Members- as of now the club is up to 30 members, that is an

additional 7 for the 2019 season. Ed talked to each of them and they are impressed with how the club is handled. They all will be a great asset to the club and will add new or different ideas and fresh views to the table.


b) Replacing the posts –Matthew Hope from Hope’s Collision and Towing,spent 3 days at the field with 3 workers. As for the cost, it was

economically cost effective to have Hope’s to do it having the essential equipment necessary for the nominal price of $1700.00 when compared to the club renting of equipment and dedicating the time. Hope’s actual billing, hours would have been in excess of $3,000.00 but for the club he extended a huge favor and courtesy. There was also a space allocated for wheelchair access for spectators. There will be a handicap sign placed at the area. Ed

Pollack, John Majkas, Randy Grube, Jim Dunn, Tim Vincent, and Kyle

Snyder helped to get the remaining boards on. Dave Kessler said he thinks it looks beautiful so far. As of now there is a top row of boards that need to be placed and then the entire length needs to be stained. This will be completed before Aerorama. Hope’s also dug holes between the existing poles along the road. These just need to be placed in the future. There are poles that were removed that have good sections and will be used along the road. All the old poles totaled 7 tons in weight and were disposed of properly. Randy made mention that even with using a skid loader Hope’s had the machine up on 2 wheels trying to get several of the holes drilled because of the rocky soil. Myron asked about finishing them, there is 5

gallons of stain already purchased at the field. Joe St Onge mentioned that the poles along the road were in an agreement with the state from a past president and are the states responsibility not the clubs.


c) Apprentice – Jim Dunn had it in the air and it fly’s great. The only one  problem is that the colored plastic decals are falling off. The best solution is to paint them on. There was also another trainer radio and buddy box cord purchased for training new pilots.


d) Aerorama – Times were set up for people to cover the gate, and for final setup.


V. New business


a) Ed was at the state park office when the new State manager was present. The office staff and rangers gave a very good and positive review of the club while at the park.


b) WMGH – Ed talked to some of the managers at the radio station to have them live broadcast from aerorama. They would go out to vendors in exchange for commercial time which would offset the cost of the radio station to setup remotely. There would be no cost to the club. Nancy Stevens asked if that would go against selling something at the park. Jim Dunn made a motion to have WMGH start soliciting for sponsors. Frank Bobick seconded the motion. All in favor.


c) AMA sanctions – Ed handed out information explaining what all is

involved in a sanction several members had asked in the past.


d) Display case – someone moved our club flyers and posted a Beltzville flyer right in the center. This was quickly changed back and the Beltzville flyer was moved to the side. 


e) AMA Grant – Ed received an email saying that the AMA wants information and pricing on what was done with the grant money received. This  information is due back by November.


f) Lottery Calendars – Frank Bobick as of this meeting sold 100 tickets. Many thanks were sent Frank’s way. Because of the calendar sales, the club can make repairs and buy new supplies and/or equipment to help grow the hobby. Thank you to all members and supporters for the success of the fund-raising activity


g) Knoeble’s – Papers with prices were handed out to review, there will be an email sent out to all the members asking who would be interested in having a meeting and picnic at Knoeble’s Grove. If there is enough interest, then a date can be picked where family and friends can come along as well.


h) Podcast – Kyle Snyder played a short segment from the Free Fall RC podcast where they announced their plans on attending the Aerorama again this year on their show. Everyone was happy to hear this since its free advertising.


i) Randy Grube mentioned there was someone at the field that was flying over the startup tables and behind the flight line. Jim Dunn made mention that if anything like this would occur every member has the right to let the pilot know they are not being safe. 


VI. Adjournment

Frank Bobick made a motion to adjourn the meeting. Ed Pollack adjourned the meeting at 8:29 pm. 


Minutes submitted by: Kyle Snyder

                       

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Tuscarora R/C Flying Club

Meeting Minutes

August 5, 2019


I. Call to order

Ed  Pollack called to order the regular  meeting of the Tuscarora R/C Flying Club at7:06pm on August 5th, 2019 at the Tuscarora State Park Office.


II. Roll call

Dave Kessler led the members in the pledge of allegiance.There were 12 members present.


III. Approval of  minutes from last meeting Kyle Snyder read the minutes from the last meeting. The minutes were approved as read. Tim Vincent made a motion to accept the minutes as read, Bernie Wargo seconded the motion.


Scott White read the treasures report; the report was approved as read. Joe St Onge made a motion to accept the report as read, John Majkas seconded the motion.


IV. Old  Business


a) Aerorama – Ed talked to Tara at the park office and she was thrilled with how the event went. She mentioned they have Yurts which may be beneficial to visiting flyers.  A Yurt is wooden and canvas structure that can sleep five people in double/single bunks, and have three windows, porch, picnic table, a fire ring, and electric heat, lights, and outlets. These are at the park where people could stay in the event it becomes necessary for overnight flyers. This could be a closer place for flyers that come from out of town. There was a lot of positive publicity surrounding Aerorama between having WMGH doing a live broadcast and from word of mouth. The week following, the radio host Polka Joe Manjack, mentioned the airshow at several of his breaks by reviewing what he saw and who he spoke to during the live broadcast.  During clean-up and with all the people who attended over the two days only one water bottle was found in the parking lot the day after. Even despite the high heat there was still a good showing. Many thanks went to Jim Dunn for all the future member buddy box flying he did with everyone on the club’s eflite apprentice plane.


b) Honorary Member – Ed has been in contact with AMA about getting Jonathon an AMA number and recognition. Jim Dunn took him up with the trainer and his mom had tears in her eyes and was very thankful. 


c) WMGH - Frank DiMarco and Ed Pollack paid for having the radio station remote broadcast at Aerorama.


d) Hope’s Collision – Ed said many thanks to Hope’s for all they did over the last year. Joe St. Onge mentioned sending a plaque and or a thank you letter. 


e) Donation – Leonard Sniscak donated a check to the club. Ed sent a thank you letter to him. He is a golfer at the White Birch Golf Course


f) Selling Food at the field – Ed talked to Tara and she said it is ok to sell food at Aerorama if the money goes right to a non-profit organization like the club. Possibly next year we could sell something small in addition to the Girl Scouts menu to boost club revenue. Most members agree that as of now we don’t possess the manpower to run the event and to have someone dedicated to selling food each day. The Girl Scouts did a very good job of covering this event once again.


V. New  business


a) Lottery Calendars – one more calendar will be done in December of this year. Everyone agreed that would be enough for this year. 

b) Club Picnic – to be held at the field. An email will be sent out to get an idea of a date.


c) Christmas Party – everyone present would like to have a Christmas party, Leiby’s as a possible location was a suggestion for a place. More information will be gathered for the next meeting.


d) Night Flying – There are a lot of clubs around that have night flying events. Ed would really like to have a fun fly of just night flying. This is already ok’d with the park office. We just need enough people with light up aircraft to make it happen.


e) 2020 Aerorama – the idea was brought up to have next year’s 2-day Aerorama with  Saturday being a Fun Fly and have gate donations benefit a charity. Then Sunday would be the scheduled Air Show and the gate money would go to the club. All present were in favor. 


f) Permanent date for Aerorama – Ed mentioned about having a permanent date for Aerorama. This would give people coming from out of the area to fly with us a definite date to keep set aside. It was decided it would be the second to last weekend at the end of August. This will hopefully allow for cooler weather and promote greater attendance by both flyers as well as spectators. Frank Bobick made a motion to accept, Tim Vincent seconded, All were in favor.


g) Eflite Apprentice – Jim Dunn said only having only one battery for its extended use isn’t enough and recommended purchasing two additional batteries.  Walter’s Hardware would sell the club extra batteries at a reduced cost. Joe St Onge made a motion to accept, Tim Vincent seconded, all in favor.


h) Silk Screen sweatshirts – Ed talked to Screen Print Plus printing about getting sweatshirt, hoodies or jackets made. He will get more info for the next meeting on availability and pricing.


i) Marian Catholic – had an annual picnic at the high school which is adjacent to their football field and wanted someone from our club to do a small RC demonstration. This year due to scheduling conflicts, there was no one was available to put on a show. This would be great publicity for the club and the school. The school could then use RC as part of the STEM program. We will be in contact with the Jeannine to be sure we are on their schedule for any upcoming events. 


j) Leveling the field – Ed mentioned about getting the field leveled if the lottery calendars continue to bring in a good profit. This would greatly help anyone with a larger plane and especially a turbine for Aerorama.


k) Next meeting September 3rd Tuesday following labor-day.


l) Larry mentioned AMA sent out paperwork to help flying fields near active airports with controlled airspace. We should respond, since this will be a national list and help make the club look even better.


VI. Adjournment


Tim Vincent made a motion to adjourn the meeting. Ed Pollack adjourned  the meeting at 8:20pm.

Minutes submitted by: Kyle Snyder

Minutes approved by:  Members


***********************************


  

Tuscarora R/C Flying Club

Meeting Minutes


September 3, 2019 

I. Call to order


Ed  Pollack called to order the regular  meeting of the Tuscarora R/C Flying Club at7:04pm on September 3rd, 2019 at the Tuscarora State Park Office.


II. Roll call

Frank Bobick led the members in the pledge of allegiance.

There were 14 members present.


III. Approval of  minutes from last meeting

Kyle Snyder read the minutes from the last meeting. The minutes were approved as read. Frank Bobick made a motion to accept the minutes as read, Jim Dunn seconded the motion.

Scott White read the treasures report, the report was approved as read. Joe St Onge made a motion to accept the report as read, Jim Dunn seconded the motion.


IV. Old  Business

a) Girl Scouts – Tara Goho from the Tamaqua Girl Scouts responded that they had a profit of $560 at the Aerorama this year.

b) Lottery Calendar – The idea of raising the prizes in the calendar was brought up. This would be more of an incentive for people to buy them. Another idea is to send a pack of 20 along with a letter to each of the members that do not regularly attend the meetings. 


c) Christmas party – only 4 replies were received. Mountain Valley Golf Course was suggested on a Wednesday evening. Frank mentioned it’s a tough place to get into. All present were in favor of getting more information.


d) Club Picnic- A date toward the end of September to the beginning of October would be best. An email will be sent out with a date.


e) Night Flying – All in attendance said to just pick a day and let everyone know. 


f) Extra Batteries for the Apprentice – Ed picked them up and Jim has them and has been using them. The tail on the plane has fallen apart and needs to be replaced.  


V. New  business


a) Johnathon Sommers – Honorary Member.  Ed started the meeting off by recognizing Jonathon with the AMA membership and accompanying information. AMA sent a package including a certificate making him an honorary AMA member, a photo of the brick with his name on it in the walk of fame, an official AMA shirt, and an official AMA Hat. The Pottsville Republican newspaper reporter and photographer was present to write a story. 


b) Sweatshirts and hoodies – everyone would like prices on hoodies and sweatshirts and to keep the same blue color as the current shirts.


c) Jeannine mentioned to Ed that the Marion Catholic School does an event the second or third week of July and would like someone in the club to do a RC demo.


d) Ed talked to several contractors about leveling the field and they each have a different way to do it. Jack Mertz mentioned about rolling the field after a light rain could greatly help. Jim mentioned that for the few people that fly at the field it may not be worth the price. Most of the members were not in favor of this. Everyone was in favor of additional rolling of the field after a rain.


e) AMA requires the club go through the Safety manual to maintain the Gold Club Standard. For the next few meetings a section of the safety handbook will be gone over to cover this criteria.


f) Mall Show – Nancey Stevens asked when the mall show will be happening. Ed is going to talk to the mall owner to find out a good time for a show.  


VI. Adjournment

Jim Dunn made a motion to adjourn the meeting.Ed Pollack adjourned  the meeting at 7:57pm.


Minutes submitted by: Kyle Snyder

Minutes approved by:  Members


                                                                               *****

  

Tuscarora R/C Flying Club

Meeting Minutes

October 9, 2019


I. Call  to order

Facilitator Name called  to order the regular meeting of the Tuscarora R/C Flying Club at 7:05 pm on October 7th, 2019 at the Tuscarora State Park Office.


II. Roll call

Frank Bobick led the members in the pledge of allegiance. There were members present.


III. Approval  of minutes from last meeting

 Kyle Snyder read the minutes from the last meeting. The minutes were approved as read. Frank Bobick made a motion to accept the minutes as read, Joe St Onge seconded the motion.


Scott White read the treasures report, Nancey Stevens asked if there were any outstanding bills at the moment. Scott said everything is paid up to date. The report was approved as read. Frank Bobick made a motion to accept the report as read, Joe St Onge seconded the motion.


IV. Old  Business

a) Lottery Calendars - were discussed and handed out to the members. A pack of calendars will be mailed out to members that don’t regularly attend meetings. Dec 11th and Dec 25th have an asterisk next to them. This indicates if a club member wins on either of those days, their will be dues paid for the following year.


V. New  business

a) Grass Cutting – There was someone interested in giving a price to cut the grass at the field. As of now they have not submitted a written proposal for review. CeeJay Landscaping has agreed to extend the existing contract for another year. Joe St onge mention about cutting the grass a little higher to try to mitigate some of the dead spots in early spring. 


b) Hopes Towing and Collision – Received a thank you letter from the club and has it displayed in their office.


c) Jonathan – The club shirt for him has arrived and will be delivered in the next few days. Ed showed the Pottsville Republican Newspaper article about him. 


d) Night Flying – Joe St Onge volunteered to bring his Kow (Kitchen On Wheels) and Jim Dunn has volunteered to cook. October the 19th at 5pm will be the start of the picnic and night flying. Electric aircraft only after dark.


e) Hoodies and Sweatshirts – In order to keep the integrity of the club logo on the shirt the same it would cost $800 in silk screen printing. Ed is working with another printer for a better price. 


f) Christmas Party – There were only 3 people that were interested in having anything. 


g) Website – 768 people have visited the site in the month of September. There is a place on the site for selling used RC equipment. Just write up a description and send a few photos along to Ed to be posted. 


h) Flying Site Improvement Grant – AMA is offering a grant for between $300 to $3,000. The deadline for entry is December. Joe mentioned about having the polls replaced for the pin box. If anyone knows of a Boy Scout looking for an eagle project this would be good for them.


i) AMA Media Coverage – Ed received a check from AMA for $75 because of mentioning the Academy of Model Aeronautics in the newspaper.


j) Flight Instructor Appreciation – The officers nominated Jim Dunn for all the hard work and effort he has put into helping new members and interested people learning to fly. A Certificate with photos will be displayed at the field. All members present were in favor.


k) Safety Handbook Review – the intro and the safety code were read through. Each member is encouraged to read through the last 6 pages before the next meeting. 


VI. Adjournment

Tim Vincent made a motion to adjourn the meeting. Facilitator  Name adjourned the meeting at8:18pm.

Minutes submitted by: Kyle Snyder

Minutes approved by: Members


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2018 Club Minutes



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July 2, 2018

 

Tuscarora R/C Flying Club 

Meeting Minutes 

7-2-18

I. Call to order

Ed Pollack called the regular meeting of the Tuscarora R/C Flying Club to order at 

7:13pm on July 2nd, 2018 at the Tuscarora State Park Office. 

II. Roll call 

Ed Pollack led the members in the pledge of allegiance. 

There were 16 members present. 

III. Reading of the minutes from the June meeting 

Kyle Snyder read the minutes from the last meeting. The minutes were approved as read. 

Frank Bobick made a motion to accept, Jim Dunn seconded the motion 

Scott White read the treasures report. A question concerning the expenditures from June was raised. Scott addressed the question and the report was approved as read. Jim Dunn made a motion ti accept, Hank Tiedeman seconded the motion 

IV.Old Business 

A. Flight Lines - Ed Pollack has been in contact with AMA concerning the clubs’ existing flight lines. He has drawn up an overview of the field to include drone courses. These courses would be located at either end of the runway adjacent to the pit area. Establishing a club official drone area will be brought up at the next meeting. A mention was made that many municipalities are banning drones. They are being restricted in or around many towns and municipalities. This will hopefully recruit new pilots to join the club and fly at the field. 

B. Painting - The official paint color used by the State Park Lodge Brown from Sherwin Williams. Either Scott White or Ed Pollack will get paint and the wooden barrier can be painted ASAP.

C. Aerorama – Ed went to the Relay for Life, an annual event, at TAHS Stadium and talked to the M/C. She is young, very energetic and mastered engaging the audience.  She did a great job getting the crowd involved. Ed invited her to come and be the MC for the Saturday of Aerorama and she agreed. We still need someone for Sunday. Kyle played the completed WMGH FM and WLSH AM radio ad for everyone to hear. All present said it sounded good. 

Patty Bachman, an AVON representative, a friend of Ed, is going to donate a product basket for the club to raffle off with all proceeds going to the club. 

Having a canopy erected overnight at the field was a concern. The park Manager reassured the club the canopy would be ok with having it up overnight. The only issue security since is that there won’t be a ranger on duty after 11pm. 

D. Renaming the Field - Ed receives a phone call from a family member of Jerry Buhler and asked what it would take to change the club name to the Jerry Buhler Flying Club. If not, then change the field to the Jerry Buhler Memorial Flying Field with money being no object. No members present were in favor of changing the club name. Hank mentioned other areas where donations would be beneficial as in donating for the grass cutting to help keep maintenance cost down. Ed had been unsuccessful in contacting the family member for a response. It was brought up that several other families have expressed interest donations for a memorial. There should be specific criteria in place for anyone who would want to donate money to offset the clubs operational cost. Frank Bobick made a motion Larry seconded a motion to notify him that the club cannot rename the field and the club does not want to rename the club, However, we can have plaques made for poles and/or benches that would get replaced.  

V. New business 

A. Safety - The First Aid kit in the pin box has been checked and is ok. As another precautionary effort a sand bucket should be located at the field for battery disposal in case of fire.  

B. Decayed wooded pole - Jim Dunn mentioned that there is a pole that needs to be replaced on the golf course end of the field. Hank Tiedeman is going to use concrete to fix the pole. 

C. Walt Basiago is donating a radio to the club to be used for buddy boxing. 

D. Ed secured a handmade biplane from Bob Engle Signs that was used in a local parade. The Involved wanted to know if the club wanted to do anything with it. It was said that we should use it for kid pictures at Aerorama. 

VI. Adjournment 

Tim Vincent made a motion to adjourn the meeting. Ed Pollack adjourned the  

meeting at 8:15pm. 

Minutes submitted by:  Kyle Snyder 

Minutes approved by:  


August 2018

Tuscarora R/C Flying Club

Meeting Minutes

August 6, 2018


Call to order Ed  Pollack called to order the regular  meeting of the Tuscarora R/C Flying Club at 7:15PM on Aug 6th, 2018 at the Tuscarora State Park Office.


I. Roll call

Ed Pollack led the members in the pledge of allegiance.

There were 14 members present.


II. Approval of  minutes from last meeting

Kyle Snyder read the minutes from the last meeting. The minutes were approved as read. Jim Dunn made a motion, John Kennedy seconded the motion

Scott White read the treasures report, the report was approved as read. John Kennedy made a motion, Hank Tiedman seconded the motion


III. Old  Business

a) Aerorama – Everyone thought it was a great and successful event. We had 5 pilots that came from New Jersey; three of them came because President Trump was landing in northern New Jersey Airport and had a TFR (Temporary Flight Restriction) in place. That No-Fly zone encompassed their normal field. They did research online for another field at which to fly where they found our club via the Tuscarora R/C Flying Club website.  The other two were invited from a Podcast. Also, in attendance were present and past park rangers and other staff from both Tuscarora and Locust Lake State Parks. 

b) Everyone agreed Alexis, the M.C. did a great job for the event especially with her limited experience to R/C flying (that morning). She really appreciated the opportunity to be on the mic. In the future, we coach her with explaining some of the maneuvers and aircraft. 

c) On Sunday, while sitting in a chair like he normally does to fly,  Raja  put on a helicopter demonstration with a complete and thorough explanation of the intricacies of helicopter flight. That gained and held everyone’s interest. The next airshow we will take advantage of his expertise and speaking ability

d) Aerorama. We need to make hourly announcements addressing special events such as Raja’s and information about joining the club and what we have to offer.  Also, we should go out and give each car show member an application to join the club and learn to fly. 

e) The club received $911.77 over the 2-day event from gate donations. Ed also smoked 25lb of pork and Diane was selling it at the gate. That brought the club another $80. Tim Vincent asked that at the next we need relief for the gate attendants

f) Safety Issue - Saturday during the air show a several people including children, and a dog walked across the golf course driving range side of the field in direct line with the approach to the air field. Larry tried to get their attention over the PA system to no avail. Ed then walked out and talked to them and conversation got confrontational. Ed reported the situation to the ranger. The ranger fully understood the situation at hand and said they have had a tough time with this lady before. 

g) Car Show – Everyone that participated in the car show and those that brought their vehicles to show off and a great time was had by all.  Many of the attendees offered positive suggestions throughout the day. One of which was to charge a $10 entrance fee. There were approximately 50 cars that came and went throughout the day. There were 33 parked along the field at one time. Each car show person who pre-registered was very pleased to receive a framed certificate of appreciation. They also really like the door prize buckets that had car wash supplies in them. Jim Dunn asked if it would be feasible to have the car show both days of the Aerorama next year such as having a truck show one day then a car show the next. 

h) Radio Commercial - everyone that heard it thought it was good, but people heard it a minimum of once per hour and almost got annoying. However, it defiantly brought a lot of people out to the aerorama. When the radio station went out anywhere on a live broadcast, they would make a mention of the Aerorama as well.

i) Pole Barrier Repairs - Ed thanked Hank on his effort to repair the pole but it did not hold up. Ed got a piece of pole from a neighbor and started to fix it. When he returned it was changed and repaired from another piece farther along the barrier.

j) Lining the Field - it all looks good from the ground, but the aerials look even better.

k) Plane Winner - Ed got a call from the winner of the YAK 54 stating the plane was not complete. To anyone familiar with models, the plane was ready to go just needed batteries, transmitter, and receiver. He tried to explain it best he could to them. It was difficult since English was a second language.

l) Field/Parking lot Entrance - Thank you to Hope’s 24 Hour Towing and Collision for donating time, equipment, and operator to level entrance to the with  2A modified over the driveway from the road to the field. 

Note: Immediately following the Hope’s operation, Ed went to take a photo to share the finished product with the club members when someone drove in and did a donut over new surface. Ed got all the photos needed and reported it to the park rangers. The rangers did follow through and action is pending. 


IV. New  business

a) Thank You Cards - Jake Mertz asked if thankyou cards were sent out to everyone that helped in getting the field ready. Ed has already addressed that topic.

b) During the event, spectators came in the parking area going around the poles that are along the road. In the future we will be addressing that issue.

c) When replacing the sign for the field a covering was removed from the display case. With all the rain we got there is water in the case now. Soon a new cover will be put on.

d) Finances - Ed went to the print shop responsible for club printing and got an idea from them about how to raise money. It is a monthly lottery drawing. It averages about an 80% return on investment. If each member would sell 20 tickets 3 times a year. This would have the protentional to generate $6,000 annually. $750.00 was made on the raffle tickets for aerorama and $90 on the 50/50.

e) Tim Vincent made a comment that Walmart has a thing called Event VAP (Volunteerism Always Pays) This could potentially be another way the club could get some money and or get projects done at the field. Tim will get more information for the next meeting.

f) Walt Basiago gave Ed $100 toward the new club sign as promised.

g) The next meeting will be held the day after Labor Day September the 4th.


V. Adjournment

Tim Vincent made a motion to adjourn the meeting.Ed Pollack adjourned  the meeting at 8:26pm.


Minutes submitted by: Kyle Snyder

Minutes approved by:  Members


September 2018

Tuscarora R/C Flying Club

Meeting Minutes

September 4, 2018


I. Call to order

Ed Pollack called to order the regular meeting of the Tuscarora R/C Flying Club at 7:10pm on September 4th, 2018 at the Tuscarora State Park Office.


II. Roll call

Ed Pollack led the members in the pledge of allegiance.

There were 12 members present.


III. Approval of minutes from last meeting

Kyle Snyder read the minutes from the last meeting. The minutes were approved as read. Frank Bobick made a motion, Hank Tiedman seconded the motion

Scott White read the treasures report, the report was approved as read. Jack Mertz made a motion, Nancy Stevens seconded the motion


IV. Old Business

a) Fund raising – With current expenses there is enough money to sustain the club for about 2 ½ years. After the expenses from the Aerorama were calculated, there was net profit of $411 from the yellow raffle tickets sales. There needs to be a way to bring additional funds into the club to enable the club to prosper. One way would be to hold a Lottery style ticket raffle based on the Pennsylvania evening drawing of the daily number. Nancy Stevens asked about a small game of chance license. Ed had been at the county courthouse to prior to inquire about one. The cost several hundred dollars per year. A woman outside the office mentioned it may be worth taking the risk not to not get it. Jack Mertz mentioned he belongs to many clubs that have raffles like this and they haven’t had any issues for the last 20 years. Nancy Stevens mentioned the organization she belongs recently had legal issues dealing with licensure and didn’t work out favorable for the organization. Ed is going to check if there are different types for permits for this that would be a lesser cost with the club being a non-profit organization.

b) Hank Tiedman mentioned about raising the dues and paying several times

throughout the year. Ed said it would have to go up to $165 a year from

each member to cover current costs. Most members are not in favor of

selling any raffle tickets. However, most present would rather see raising

the club dues to the $165 level.

Hank also brought up the idea about buying a mower. There are several

concerns with that idea such as acquiring funds to purchase a quality mower,

where to store it since no structure may be constructed on the Park property

and who would cut the grass and/or maintain a mower were just a few. Jack

Mertz made a motion to try the lottery ticket raffle for a month.

Larry Smith made a motion to raise the dues to $100 for next year and then

possibly raise it to the $165 the year after. Both articles were to be tabled

until the October meeting to discuss it further and take a formal vote. This

was deemed a necessity to be certain all members have an opportunity to

thoroughly investigate the ideas. It was asked why we are not getting new

members. Larry Smith stated one possibility would be it is just simply

because of the kids right now don’t have an interest in model aircraft and

not aware of the strides and opportunities in the technology of fixed wing,

helicopter and drone aircraft.

b) Larry Smith suggested a letter be sent to each member to come to the next

meeting for the vote on the proposal of a dues increase and/or a raffle ticket

idea. This will be done to be certain all members have an opportunity to

thoroughly investigate the ideas

c) The day of Aerorama, Ed had a conversation with Raja, an authority on

helicopter and flight training, Raja stated if the members don’t want to keep

the club alive then have a meeting to disband the club, regroup and restart it

again under a new name.

d) Drone Club – There is an idea is to have a separate drone club as a

supplement to the existing club to get kids involved. The proposal is for a

$50 fee where anyone under the age of 18 would get specific amount of

ground support from an instructor and free club membership along with a

take home a drone that was displayed at the meeting. The take-homedrone

is a Syma camera drone. All the members were in favor of getting

new kids and members involved in drones. Larry Smith stated that there are

many clubs around with the same money issues that we have and are open

to drones are turning around and now becoming profitable. Many Pa clubs

are finding drone pilots are becoming bored with just flying a drone and graduate to fixed wing aircraft or helicopters. Larry also asked about the status of the First Responders being involved with drones and the club. Ed mentioned they are waiting for the club to make a move on how to proceed. Ed brought up about talking to local schools about hosting a drone program for them.

Frank Bobick made a motion to accept, Nancey Stevens seconded the motion.


V. Club Sign

a) Club Sign – Ed asked about if anyone wants the old sign that was taken down from the club field. Currently it is at his building.

b) Radio Commercial - Jack Mertz asked about an email regarding a radio commercial for the club meeting. Ed said it was put on there for anyone interested in getting their kids into flying drone to attend the meeting. Frank Bobick mentioned about inviting the First Responders and anyone interested in drones to attend at the field over a weekend. That may allow more people to attend. Many people are to busy during the week for such a meeting.

c) Hank Tiedman said that there is about 4-6 people at the field 3 days a week in the morning.

d) Jack Mertz mentioned September the 8th Ashfield Flying Club has an open fly in. Also, Beltzville Flying Machine Society has their club picnic on September 16th.

e) Tim Vincent said the club would need a tax-exempt number to qualify for the Walmart VAP (Volunteerism Always Pays) program. If there would be enough tasks to get enough Walmart employees to help there would be a $2000 donation. This donation would come from Walmart to the club.

VI. Adjournment

Bernie Wargo made a motion to adjourn the meeting. Ed Pollack adjourned the meeting at 8:34pm.


Minutes submitted by: Kyle Snyder

Minutes approved by: Members



October 2018

I. Call to order


Ed Pollack called  to order the regular meeting of the Tuscarora R/C Flying Club at 7:06pm on October 8th, 2018 at the Tuscarora State Park Office.


II. Roll call

Joe St Onge led the members in the pledge of allegiance.

There were 12 members present.


III. Approval of  minutes from last meeting

Kyle Snyder read the minutes from the last meeting. The minutes were approved as read. Joe St Onge made a motion to accept the minutes as read, Jim Dunn seconded the motion

Scott White read the treasures report, the report was approved as read. Jack Mertz made a motion to accept the report as read Jim Dunn seconded the motion


IV. Old  Business

a) Free membership in 2018- Throughout the latter part of year of 2018 membership was free for anyone joining for the first time. Then in 2019 the $10 initiation fee and $50 membership dues would apply. Since this is how these members signed up they should be allowed to keep the membership fees this way despite the discussion to raise club dues to $70 per year. All were in favor of this. 

b) Display case- when the new sign was installed above the display case a rain cover had to be removed. Ed made 3 attempts to correct it but all went awry. the final was successful and now the case will stay dry. 

c) Joe St Onge was thanked for repairing the pole that was rotten off and pushed over. He put a new piece in to fix it.

d) Game of chance license – Ed went to the court house and applied for the small game of chance license. Apparently in 1983 some member in the club had applied but never followed through. Another requirement is to get the club incorporated with the state. Ed went to local attorney Nicholas Quin to start the corporation process. The license for the small game of chance is $151 per year. The attorney said its just a matter of time before the club gets caught if there isn’t a current license in place. 

e) As it stands now the club has broken many laws against the small game of chance, Frank Bobick mentioned filing as a 501c3 to be a non-profit organization. Jack asked about how the taxes will work and Nancey Stevens asked about who is going to do the taxes for the club. That will have to be investigated soon. Nancey mentioned that if anyone comes to check the club it is the officers that will be in trouble. 

f) Tabled matters – Dues and the lottery raffle. Somewhere in the past minutes the dues were raised to $70 but was abolished before it took effect. Jim Dunn mentioned that this was a way to encourage the selling of tickets at the time. If a member would sell tickets, then they would get money off their membership. Ed took his personal money and had 1-month worth of lottery raffle tickets printed for December. An example was shown so everyone knew how and what it was. Nancey asked about setting up a table at the Tamaqua Heritage Festival. Everyone said that sounded like a good idea even though we do not have the license in hand as of now. 11 of the 12 members present were in favor of selling the lottery raffle.

g) Opt-out – for the club to maintain a “break-even” status, dues would need to be $165. 00 per member. If members don’t want to get involved with any type of fundraising, then they can pay $165 per year and “Opt-Out”. A sample form was handed out for everyone to look at and discuss. Dave Kessler asked if any other club in the area was doing something similar. No one present knew of anything like this around. Frank Bobick mentioned about sending out a letter to all the members saying that the club is in financial trouble stating the dues will be going up and these are the options to keep the club going. The members present expressed their frustrations and concerns and are legitimate; “we do all the work and support the club while others get the same benefits”. Jack Mertz brought up the present method of fundraising and proposed dues changes, instituting an opt out option and ticket sales are not fair with only a few members present to take care of all the business and maintenance. Ed started that is a legitimate concern mentioning many members may be too busy or overburdened with several organizations, or daily life demands to participate in fundraising. 

h) Randy made a motion to raise the dues to $70 Jim Dunn seconded the motion. Next month it will be voted on and seek approval.


V. New  business

a) Model aviation- Frank Bobick found and article from model aviation about Fostering an Active Flying Club in the Modern Era. Frank Bobick read the first 5 minutes of the article. He asked if it could be added to the newsletter.

b) Good standing members for officer vote – as it states now in the bylaws, a member has to be in “good standings” to vote. A motion to add an amendment to define the term “in good standings” was made.  Joe St Onge made a motion and Jim Dunn seconded the motion, all present were in favor. The amendment will be: “A member must be present at 3 meetings in the respective calendar year to vote”. 


VI. Adjournment

Tim Vincent made a motion to adjourn the meeting. Facilitator Name adjourned  the meeting at 8:30pm.


Minutes submitted by: Kyle Snyder

Minutes approved by: Members



November 2018

 I. Call to order


ED Pollack called to order the regular  meeting of the Tuscarora R/C Flying Club at 7:08pm on November 5th, 2018 at the Tuscarora State Park Office.


II. Roll call

Joe St. Onge led the members in the pledge of allegiance.

There were 12 members present.


III. Approval of  minutes from last meeting

Kyle Snyder read the minutes from the last meeting. Jim Graver made a correction involving the LCC or corporation status by stating the club was incorporated in the past.  Earlier this year the club, at several meetings, discussed what the status of the club was officially. The question of being a corporation or an LLC loomed. Through the next several months and several meetings, no one was able to produce any official documentation confirming it being either an LLC or corporation. Treasurer's Office Linda L. Marchalk, did an investigation into the clubs’ corporation status which turned up nothing using the Tuscarora R/C Flying Club for her search. She recommended we contact an attorney to become incorporated. Ed contacted attorney Nicholas Quinn of Pottsville to initiate the process under the direction and financial responsibility of the club.   Jim then brought it up on the pa.gov/corporation webpage and shows that corporation is still active. Ed will take that information to the court house and the attorney to determine why they were unable to locate the corporation in their database. The minutes were then approved as read. Tim Vincent made a motion to accept the minutes as read, Frank Bobick seconded the motion.

Scott White read the treasures report, the report was approved as read. Jim Dunn made a motion to accept the report, Joe St. Onge seconded the motion.


IV. Old  Business


a) Fundraising – Ed contacted many clubs across the state via email. As of now there have been 9 clubs that have closed in the last two years. Some clubs that were located close together have combined and are using one central field while maintaining the individual club identity. 

The opt-out forms were brought up as an idea to voluntarily bring money into the club. Several other organizations around the area have such a thing including some churches and sports teams. 

This is a way for some of the members to contribute fairly and financially due to the limited amount of time required due to family, employment or personal matters.  

b) The lottery raffle calendars are also voluntary and as of this meeting, we should be at the break-even point including payouts. Anything collected after this meeting will be a financially gain. Jim Graver asked how much it costs to cut the grass and suggested to raise the dues to $100-$120 to cover the grass cutting. He then asked how the raffle tickets will be monitored as to who is participating and if everyone is selling enough to make it worth while. Ed reaffirmed there will be no one policing the amount of tickets sold since it is totally voluntary. The financially responsibility to the club by each member is limited to the annual membership dues. Taking into consideration, we operate in the financial red each year, the additional fundraising activities are an attempt to keep the club afloat and to expand for years to come while acknowledging there are limited ways to encourage people to come out and participate in selling tickets or helping with maintenance at the flying field. 

Several organizations have experienced similar issues with a small percentage of the members helping to make the whole club operate successfully. With sense of community and responsibility, some clubs have flourished while others were less fortunate.  Jack mentioned if the dues were raised to $150 for example, several people may not renew their membership and still fly at the field. Since it is public property there is no legitimate way to deny them access to the field.  Ed and all the members present agreed raising dues too high would really discourage future memberships.

In the unfortunate situation where a club within 50 miles of us were to close, it is our hope those members would be welcomed to come join and fly at the Tuscarora R/C field that is well maintained and has a positive outlook on the future.   A.J. Guzzi suggested putting a box up with envelopes at the field to mail to the treasure with a donation for flying if they wished to do so. This may be an option to be investigated at future meetings.

c) Club Dues – A motion was carried over from the previous meeting to raise the annual dues from $50.00 to $70.00.  All members present were in favor, with one abstention.

d) Jim Dunn made a motion to keep the present officers in place, Nancy Stevens seconded the motion. All members were in favor and officer accepted. Next meeting if no one else comes forward the officers will continue to hold their positions. 


V. New  business

a) Jack Mertz asked when the next Lottery raffle calendars will be held. For now, just the December calendars have been made as a test bed. Once they run the course it will be brought up at a future meeting as to when another good time to sell them would be. 

b) Point of clarification for the new members that joined in 2018. Those who joined with the free membership promotion will get the $50 membership with a $10 initiation fee for the 2019 flying year. 

VI. Adjournment

Tim Vincent made a motion to adjourn the meeting.Ed Pollack adjourned  the meeting at 7:55 pm.

Minutes submitted by: Kyle Snyder

Minutes approved by:  Members 

December 2018

December 3 2018 


I. Call to order


Pollack called to order the regular  meeting of the Tuscarora R/C Flying Club at 7:10pm on December 3rd, 2018 at the Tuscarora State Park Office.


II. Roll call

Joe St Onge led the members in the pledge of allegiance. David Kessler lead a moment of silence for passing of President George H. W. Bush.

There were 13 members present.


III. Approval of  minutes from last meeting

Kyle Snyder read the minutes from the last meeting. The minutes were approved as read. Jim Dunn made a motion to accept the minutes as read, Tim Vincent seconded the motion.

Scott White read the treasures report, the report was approved as read. Frank Bobick made a motion to accept the report as read, Joe St. Onge seconded the motion.


IV. Old  Business

a) Ed Pollack thanked all the member for the continued effort and support everyone has put forth throughout the year. 

b) Club Incorporation - Ed received a call from attorney Quinn that we are now officially incorporated, and the small game of chance license is now in effect.


V. New  business

a) Proposed Year of Events - A list was given to all the members present with ideas for the coming year. One topic was family dues, for one price a whole family could fly at the field. This would also work similar for community service groups where each organization would pay a flat membership fee for the group to use the field. One another related topic of this would be where Ed has used a donation from his late mothers’ estate to purchase a drone to donate to the Schuylkill Township. 

The presentation will take place sometime in January. It will be presented to the township supervisors at a scheduled meeting in conjunction with the Tuscarora R/C Flying Club. There will be media coverage there as well.

b) Toys for Tots – It was brought up for next year to start bringing toys meetings to be donated then closer to Christmas, they will be taken to a toy drop area.

c) Flight Simulator – Ed saw another club somewhere had a flight simulator at their air show. This is one that you can actually sit inside of and fly similar to a full-scale plane. This is something we could investigate for Aerorama.

d) Club Picnic- To have a picnic at a place similar to Knoebels Grove.  This would give everyone a chance to meet up somewhere other than at the flying field.

e) Aerorama – We should start planning now for next summer. The car show people wanted to have a two-day show. A truck and motorcycle show one day, and a car show the next. Jim Dunn mentioned that he has had many people stop on motorcycles while he was flying, and they would casually chat. Many thought this sounded like a good idea.

f) Mall Show – The Schuylkill mall is gone, and the Fairlane Village mall is struggling. The only feasible mall is the Laurel mall. We will discuss at a later meeting how and what could be done to setup to attract the interest of the public.

g) End of year Christmas party – Next year it would be nice to plan a party for members that have paid their dues. They can bring a partner along as well. It would be a nice way to reward everyone for the effort put forth by all members throughout the year. Details on the proposed event will be discussed at a later meeting. 

h) Membership Cards – New membership cards will be available shortly. The bylaws require the club logo be on membership cards. They are designed and being printed presently. The cost for this is $40.

i) Website – GoDaddy, who hosts the site now, informed Ed they will be restructuring and changing their format by the middle of December. This means the present website will no longer “live” and a new website has to be rebuilt from scratch. Ed has been setting this up and will be ready for when the change occurs. An email will go out when the new site goes live. Jim asked about cost of the new site, it will be slightly less then what the current website costs. 

j) AMA Gold Standard – The status was dropped several years ago. There are several requirements the club presently meets. It is just a matter of getting things in order and submitted to the AMA for final approval.

k) Aircraft recovery bags – Many clubs have garbage bags in the pin box which are called aircraft recovery bags. This is a convenient way to pick up all the pieces due to a catastrophic crash.

l) Jim Dunn mentioned there was a garbage barrel up at the field and no one knows where it came from. This should be taken away so it does not get filled and become the club responsibility to maintain. It looks like it was labeled to go out with the neighbor’s garbage but was never taken.

m) Lottery Raffle - As of this meeting there is enough money generated to cover even if every number were to hit. Frank Bobick had a number come up and he donated his winnings to the club. Everyone was very appreciative of this.

n) Night Flying – There are many plane and helicopter events that have night flying. Ed talked to the park rangers and managers if it would be ok for the members to be up at the field to fly at night. They agreed that if we would give them notice we could have an all-night event.  Also, it would be ok to stay two hours past sunset on any normal day. The only stipulation was that if any UFO calls came to the park office, they would be forwarded to Ed.

o) Honorary Member – There is a gentleman that comes to the Aerorama each year and occasionally on the weekend with his parents. He is a unique individual with an unwavering interest in R/C planes and the Tuscarora R/C Club.  It would be appropriate to send him newsletters and to make him an honorary member of the club. At this Aerorama, Ed is willing to provide a  plane for him to fly and have Jim Dunn to buddy box him. Everyone present agreed this would be a very nice gesture.

p) Food at aerorama – Jim Dunn mentioned that we should get in the food business. The Girl Scouts made close to $5,000 over the two days. Their food was donated by the parents. The club could do something similar and have members donating food to sell. Maybe it would be ok to ask the Girl Scouts to share a percentage of what they do take in. This must be further discussed and looked into. 

q) Float Fly - Jim Dunn asked about having a float fly at the lake. Joe St. Onge said it may be an issue due to using fueled engines on the water. This will also be checked in the future. 

r) FAA - Tim Vincent mentioned the FAA registration is coming due soon. It would be good if everyone paid the $5 to renew.

s) AMA Regulations – Kyle read an email that Larry had received. It mentioned how the AMA and FAA are still in very close talks. They are having weekly meetings on how the new law will be affecting flying at an AMA field. The email concluded by saying that for all of us flying at a sanctioned field to keep doing so as we have been. When any news of changes come about, they will be sure to pass that on to all members.


VI. Adjournment


Tim Vincent made a motion to adjourn the meeting


Pollack adjourned  the meeting at 8:19pm.

Minutes submitted by: Kyle Snyder

Minutes approved by:  Members

2017 club meeting minutes

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January

February

March

April

May

June

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July

August

September

October

November

December

Tuscarora RC Club Minutes

From December 4, 2017 meeting. 15 members were present.


President Walt Basiago called the meeting to order at 7:06 PM in the meeting room of the Tuscarora State Park office.


Joe St Onge led the members in the Pledge of Allegiance.

President Walt Basiago asked for the minutes to be read. The minutes from the November 2017 meeting were read. Walt asked if there were any additions or corrections. Joe St Onge made a motion to accept the minutes as read. Bernie Wargo second the motion.


Kathy Basiago gave the Treasurer's Report. Walt asked if there were any questions. There were none. Scott White made a motion to accept the treasurer's report as read. Randy Grube second the motion.


Old Business

Port-a-Potty

Walt Basiago reported that the unit had been picked up. He asked if anyone had collected the pins that were holding the unit down. Tim Vincent said that he had been there when the unit was picked up and the driver had taken them. Kathy Basiago will contact the company regarding the pins.


New Officers

Walt announced the 2018 Officers.

President – Ed Pollack

Vice President – Larry Smith

Secretary – Kyle Snyder

Treasurer – Scott White


New Business

Mall Shows

The 2018 officers will set up the mall shows. Based on last year, Walt recommended only the Laurel Mall show as members left the Fairlane Village mall early last year due to poor public turnout. 


Raffle

Walt mentioned that Les from Denise’s RC Outlet was a supporter of the raffle in the past. Joe St Onge indicated that Les is going out of business at the end of this year. Les is selling cases of fuel at a reduced price. Walter of Walter’ Hardware has also been a supporter of the club raffle. He has treated the club very well.

January Meeting

Nancy Stevens asked about the date of the January meeting. Walt deferred to the 2018 officers. Due to the holidays, the January 2018 meeting will be held January 8, 2018.

Ed Pollack thanked the outgoing officers for their efforts and work for the club.

As there was no more business to be discussed, Tim Vincent made a motion to adjourn. President Walt Basiago adjourned the meeting at 7:38 PM.


Respectfully,

Kathryn Basiago

Club Secretary

2016 Meeting Minutes

January 2016

Looking for any digital copy of 2016 minutes, it would be appreciated. Thank You

2015 Club Meeting minutes

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January 2015

 Looking for any digital copy of 2016 minutes, it would be appreciated. Thank You 

2014 Club meeting minutes

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January 2014

 Looking for any digital copy of 2015 minutes, it would be appreciated. Thank You